office administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 35 to 44 hours per week
- Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience : 7 months to less than 1 year
- or equivalent experience
Work setting
Construction
Budgetary responsibility
- 0 - $100,000
- $100,001 - $500,000
Tasks
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Perform data entry
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Perform basic bookkeeping tasks
Supervision
3-4 people
Computer and technology knowledge
- Google Docs
- Workday
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- MS Office
- Quick Books
Technical terminology
Business
Area of work experience
Purchasing, procurement and contracts
Area of specialization
- Correspondence
- Charts, tables, graphs and diagrams
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
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