Project Coordinator

Job Title : Project Coordinator

Location : Need to be on-site 4 days in Calgary, Alberta (Local candidates ONLY)

Job Description :

The successful candidate for this Project Coordinator role MUST be a self-starter and able to deal with a changing environment with multiple people to coordinate with and will be placed in an enterprise-wide SAP implementation.

They will work closely with the Project Managers, project team members and vendor resources, and synchronize all the operations involved in the successful running of the project.

This involves monitoring project plans, schedules, organizing and participating in stakeholder meetings, detailed note taking, and ensuring that project deadlines are met in a timely manner.

Project Administration Responsibilities :

Organize, attend, and participate in various Project meetings as required (e.g., Working Committee, Steering Committee, workshops).

Working with the Project Managers for content, draft PowerPoint presentations in preparation for meetings.

Take meeting minutes, post and follow up on actions and decisions made from meetings.

Create and maintain various project trackers (e.g., RAID log Risks, Actions, Issues and Decisions, build interface tracker).

Work with HTR Leadership on reporting requirements.

Build and maintain team Content Server workspace, SharePoint site, Microsoft Teams channel and postings.

Perform document management and maintain documentation library, both in SharePoint and Content Server.

Create and maintain project team calendar of planned events, extract reporting from project plan for status reporting.

Manage team members? vacation schedule and ensure our team tracker is kept up to date.

Create and maintain email distribution lists for the Project.

Support miscellaneous project team requests and perform ad-hoc requests.

Manage in-team communications including information posting, deadline reminders etc.

Work with our Business Analysts on drafting and QA of project documentation (E.g. Decision Records).

Collect project status, top risks and issues, and roll up to higher level status reporting (i.e. Program status)

Monitor and follow up on all Project action items.

Assist in document approval process including managing artifacts to be saved in the proper folders, create approval request in ServiceNow and follow ups.

Assist in maintaining and monitoring Project plans / schedules.

Ensure standards and requirements are met by adhering to templates and process set by the CPMO governance team.

Monitor project schedules for variance against baselined milestones.

Required Skills : Microsoft 365

Microsoft 365

SharePoint

Microsoft Project