Research Ethics and Regulatory Coordinator - Full Time Temporary (approximately 1 year) - Markham Site

Land acknowledgement :

Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island.

The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial.

This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.

Who you are :

You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage

You are a patient and / or client centered individual who performs at an exemplary standard

You are a team player with excellent communication, critical thinking and prioritization skills

What We Need :

The Research Ethics Board & Regulatory Coordinator is responsible for day-to-day operations and support of the Oak Valley Health Research Ethics Board (OVH REB) and regulatory support to the Office of Research.

The Research Ethics Board & Regulatory Coordinator is responsible for facilitating and conducting reviews of research ethics submissions, providing recommendations, advice, and discussions for the OVH REB , in accordance with the regulations and guidelines governing human research participants protection.

The successful candidate will provide consultation to staff and researchers regarding the ethics review process and the required obligations according to institutional, national, and provincial requirements and guidelines.

This includes departmental educational support, education support to Board of Record sites, and creating quality reports and metrics.

The Research Ethics Board & Regulatory Coordinator will support audits and inspections as they incur at OVH and conduct quality assurance audits for OVH REB approved studies.

This includes coordinating and preparing ethics staff and committee members for site visits from external provincial or federal audit / compliance teams.

The successful candidate will also provide oversite support for research training compliance at OVH (i.e., TCPS2, GCP, HCD5), create, manage, and oversee REB SOPs, guidance documents and policies, and attend various conferences, meetings, and workshops to represent the OVH REB.

The Research Ethics Board & Regulatory Coordinator will report to the Manager of Research and working closely in a liaison capacity to the Chair, Research Ethics Board.

What you bring to the role

Undergraduate degree or advanced diploma with experience in a research course or project involving human participants

Masters degree in a related field, is an asset

2-3 years of Research ethics administration, coordination and experience with review of preparation of REB packages

Knowledge of the Tri-Council Policy Statement, the Canada Food and Drug Act, the ICH Good Clinical Practices, and other relevant provincial, national, and international regulations and current regulatory developments (TCPS2, GCP, Health Canada Division 5 training is required).

Strong understanding of research ethics approval through Clinical Trials Ontario and OCREB

Certification as a Clinical Research Professional is an asset (i.e., CCRP)

Strong knowledge of clinical research terminology.

Strong attention to detail.

Excellent written / verbal communication skills.

Exceptional organizational, time management and problem-solving skills.

Self-motivated with an enthusiastic, positive attitude, and excellent multi-tasking ability.

Ability to work effectively both independently and in a collaborative fast-paced team environment.

Proficiency with Microsoft Office, including Excel and the ability to learn other applications.

Exercises judgment and decision making, using established policies and procedures to resolve technical problems

Demonstrated understanding of policies, procedures, and issues dealing with research integrity and the conduct of research

• Flexible with superior organization skills and the ability to work efficiently to prioritize multiple, competing tasks in a fast-paced and dynamic environment
• Ability to exercise sound judgment and discretion, make decisions and take initiative while working with confidential patient information and responding to patient inquiries
• Excellent data collection and data entry skills required

Familiarity with REDCap and creating metrics for reports

Work Schedule : Monday - Friday

Monday - Friday

Please note schedules may change due to operational needs.

Compensation :

Hourly- 38.74 - 47.13

Annually- 75,543 - 97,903.50

Who we are :

Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 468,000 patients each year.

We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services.

We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond.

We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.

Are you ready to join us?

COVID Statement

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required).

In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.

Oak Valley Health diversity statement

Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly.

All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of sexual minority groups, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health.

Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Should you require accommodations during the recruitment and selection process, please contact Human Resources.

We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity 2023 . We ranked within the top 150 organizations across the country.

Learn more about our commitment to EDI .

Required Skills

Required Experience