Executive Assistant

Groupe PARIMA is a Contract Development and Manufacturing Organization (CDMO), established in 1994. For over 25 years, we have developed expertise in the development and manufacturing of non-sterile liquids, suspensions and semi-solid drug products.

https : / / www.groupeparima.com / fr /

Executive Assistant

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will be a dynamic and proactive individual with excellent communication skills, exceptional attention to detail, and the ability to thrive in a fast-paced environment.

The Executive Assistant will play a crucial role in ensuring the efficient operation of the CEO’s office and supporting the CEO in managing daily responsibilities and business development activities around the globe.

Responsibilities : Executive Support :

Executive Support :

• Manage the CEO’s schedule, appointments, and meetings.
• Coordinate and prioritize commitments, ensuring optimal use of the CEO’s time.
• Draft and edit correspondence, emails, and other communications on behalf of the CEO.
• Prepare travel itineraries and ensure all necessary arrangements are in place.
• Arrange domestic and international travel, including flights, accommodations, and transportation for the leadership team, and provide support while abroad.
• Organize and coordinate meetings, conferences, and events.
• Prepare agendas, attend meetings, and document minutes as necessary.
• Manage and maintain confidential information with discretion.
• Conduct research and compile data to support decision-making.
• Prepare and edit reports, presentations, and other documents for the CEO.
• Assist the CEO in prioritizing tasks and managing deadlines related to business development initiatives.
• Proactively address challenges and contribute to problem-solving.
• Compile and file all travel and other expense reports.

Business Development Support :

• Collaborate closely with the CEO in the execution of business development strategies.
• Assist in the preparation of business proposals, presentations, and other materials for client meetings and negotiations.
• Prepare and review business contracts, agreements, quotations, and other legal documents.
• Act as a liaison between the CEO and clients, ensuring seamless communication and a high level of client satisfaction.
• Coordinate client meetings, prepare meeting agendas, and follow up on action items.
• Greet clients and support their travel arrangements when visiting our site.
• Conduct market research and analysis to identify potential business opportunities and industry trends.
• Maintain social media accounts and website.
• Greet clients and support their travel arrangements when visiting our site.
• Prepare summaries and reports to inform strategic decision-making.
• Assist in coordinating business development projects, ensuring timelines and deliverables are met.
• Collaborate with internal teams to facilitate effective project execution.
• Prepare bios and background information for meeting attendees, ensuring the CEO is well-informed for client interactions.
• Facilitate trade show meetings, including scheduling, preparation of materials, and coordinating logistics to maximize business opportunities.
• Assist in generating new leads through research, outreach, and collaboration with the sales and marketing teams.

Competencies et experience required :

• DEC or Bachelor’s degree in Business Administration, Marketing, or a related field.
• Impeccable written English spelling, syntax, and grammar.
• Intermediate level French (or better).
• Proven experience as an executive assistant or in a role with a focus on business development support.
• Strong business acumen and understanding of the pharmaceutical or biotechnology industries.
• Excellent organizational, analytical, and communication skills.
• Proficiency in Microsoft Office Suite, Saleforce, and other relevant software.
• Ability to handle confidential and sensitive business information with discretion.

What we offer :

• Hybrid work possible (after onboarding)
• Medical, dental and travel insurance
• Group pension plan
• Recognition program and social activities
• Personal leave
• Employee support program and telemedicine
• Free beverages (hot chocolate, coffee, mochaccino)
• Accessibility by public transit or free parking
• Referral program
• Subsidized meal service

If you are a motivated individual with a passion for business development in the CDMO space and possess the necessary qualifications, we encourage you to apply for this unique opportunity.

Please submit your curriculum vitae and a cover letter detailing your relevant experience.