Communications Officer/Executive Assistant

Communications Officer / Executive Assistant Permanent Full-Time

Espanola ON Internal / External Posting

Posted : November 21, 2024 Competition #2024-06-AD

About us

Manitoulin-Sudbury District Services Board (DSB) is looking for a self-motivated & energetic individual to join our industry-leading organization which works towards the delivery of high-quality services and programs to the residents of Manitoulin-Sudbury districts.

Created by the provincial government, the DSB is responsible for overseeing and managing a range of services divested to the municipal order of government, including Ontario Works, Community Housing, Paramedic Services (Land Ambulance), Non-Urgent Patient Transportation, and Early Learning and Child Care Services.

Our DSB is looking for your help to ensure the efficient delivery of services to the residents of Manitoulin-Sudbury districts.

Be part of an organization that strives to provide quality services that meet the needs of our communities, and we work hard to ensure that the programs we offer are accessible and responsive to the diverse needs of our residents.

Our Team

The Manitoulin-Sudbury District Services Board is comprised of 14 board members and has been in existence for 25 years. With three main departments, Integrated Human Services, Paramedic Services, and Administration, and over 200 employees, we service a large geographical area totaling 45,000 square km.

Our organization is responsible for the development and execution of annual budgets exceeding $50 million. We are proud to serve our communities, and we remain committed to our mission of delivering effective, fair, and safe services to our residents.

The Opportunity

We are currently looking for a driven individual to join our team as a Communication Officer / Executive Assistant within our Administration Department in Espanola, Ontario.

In this position, you will provide a broad range of administrative and technical support to the Chief Administrative Officer, the Management Team, and the Board of Directors.

The administrative services are provided in accordance with all applicable Municipal, Provincial, and Federal legislation, and Manitoulin-Sudbury DSB policy.

The Communications Officer / Executive Assistant provides support and communications of a confidential nature to the CAO, and the members of the Board and will develop and ensure the success of an organizational strategic communications plan that communicates to employees, clients, the public, and regional partners.

The Communications Officer / Executive Assistant is responsible for developing internal and external communication strategies to enhance service development and delivery by creating, editing, and publishing media releases, newsletters, and other organizational communications both internal and external;

as well as organize political and other events and respond to public inquiries. The Communications Officer / Executive Assistant will coordinate media relations and communicate with the public at large via the Manitoulin-Sudbury DSB's website, social media, and other forms of communication.

Working collaboratively with the CAO and leadership team to promote a positive client experience, the Communications Officer / Executive Assistant is responsible for responding to compliments, inquiries, and complaints.

Being able to think creatively, and have excellent communication and interpersonal skills, the Communication Officer will work in a manner that truly integrates the organization's strategic messaging while adhering to the accuracy and integrity of information.

Qualifications and Specific Skills :

Education : Completion of post-secondary education in Communications, Public Relations, Journalism, or a related field. Education in Business would be considered an asset.

Experience : Minimum of 2 years relevant experience in a communications / administration role, municipal experience preferred.

Computer Skills : Advanced knowledge of Microsoft Office Suite and social media platforms is required.

What you offer :

• Proficient computer skills and thorough working knowledge of a variety of software products, social media platforms, and relevant public relations tools.
• Experience with web content.
• Excellent planning, troubleshooting, problem-solving, and organizational skills, as well as the ability to think creatively.
• Experience in dealing with the media.
• Ability to develop media content with attention to detail and accuracy.
• Ability to prioritize, meet deadlines, and manage multiple tasks while working in both a supervised and unsupervised environment.
• Excellent interpersonal and public relations communication skills.
• Excellent oral, written, and interpersonal skills with exceptional writing and editorial abilities. Thorough understanding and application of the English language, including grammar, punctuation, and spelling.
• Strong working knowledge and understanding of legislation and regulations necessary to carry out the functions of the job, including but not limited to various privacy legislation, Accessibility for Ontarians with Disabilities Act and Web Content Accessibility Guidelines, Employment Standards Act, Occupational Health and Safety Act, Ontario Human Rights Code, etc.
• Valid Ontario Class G Driver's License with insured vehicle for employment-related use.
• Ability to travel across the district as required.
• Bilingualism (English and French) is an asset.

What we offer :

• Competitive salary
• Employer-matched pension plan, group health benefits which include optical, dental, drug, and extended health benefits, and a wellness program that is available to spouses and children.
• Career growth
• Diverse and inclusive work culture
• Continuing education for staff

Annual Salary Range : $69,456 to $81,253

At the Manitoulin-Sudbury District Services Board, we are committed to creating an inclusive work environment that values diversity and encourages individuals to express their ideas and opinions.

We believe that every member of our staff should feel heard and supported. We understand that the success of our organization relies on the unique perspectives and experiences that each team member brings to the table.

That's why we treat each other with fairness and dignity, regardless of personal characteristics like race, gender, nationality, ethnicity, religion, age, or sexual orientation.

We believe that by promoting inclusivity and diversity, we can foster a supportive and productive workplace culture that benefits everyone.

Manitoulin-Sudbury District Services Board is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (2005).

Manitoulin-Sudbury District Services Board will provide accommodations to job applicants with disabilities throughout the recruitment process.

If you require an accommodation, please notify us and we will work with you to meet your needs.

Interested individuals are invited to submit a cover letter and a résumé outlining their education, skills, qualifications, and experience and how they relate to this position no later than December 16, 4 : 30 p.m.

Please forward your application quoting competition # 2024-06-AD to the attention of :

Human Resources Department.

Manitoulin-Sudbury District Services Board

210 Mead Blvd.

Espanola, Ontario

P5E 1R9

Fax (705) 862-7866

Email : [email protected]

Information gathered relative to this position is done in accordance with the Municipal Freedom of information and Protection of Privacy Act and will only be used for candidate selection.

While all responses are appreciated; only applicants selected for an interview will be contacted.