administrative Assistant in construction

Company in Montreal, in the field of construction is currently looking for an administrative assistant!

Job summary :

Under the supervision of the Project Director and the Project Manager, the administrative assistant in project management will provide essential support to the project management team.

You will be responsible for various administrative tasks related to the management of construction projects.

Advantages

Salary : 6070K

Hours : 40 hours per week (flexible hours)

Type of work : Hybrid (3 days in the office, 2 days at home)

4 weeks of vacation

Group insurance (including a health spending account!)

50% refund of membership to a fitness club or activity

Dynamic culture

Summer hours

Parking available

Brand new office

Responsibilities

Manage administrative correspondence relating to construction projects.

Monitor contracts / subcontracts and ensure their transmission to stakeholders until signature.

Issue applicable contracts and confirm bills of materials.

Prepare purchase orders, obtain approvals and distribute them.

Gather and process invoices : match them to contracts / purchase orders, code them and forward them to accounting for processing.

Document and update shop drawing workflows.

Write the minutes of site and coordination meetings, then distribute them to the people concerned.

Ensure physical mobilization and demobilization on construction sites (furniture, office supplies, telephone lines, etc.).

Keep plans and specifications up to date, and ensure the distribution of revisions.

Prepare site summary documents and archive projects as directed.

Manage and update the project management directory.

Classify documents and correspondence in customer files.

Qualifications

2 to 3 years of experience in a similar position.

Construction experience strongly desired.

Bilingualism both oral and written

Knowledge of the Ms Office Suite

Organizational skills, attention to detail, and ability to work under pressure with deadlines

Autonomy, proactivity and ability to work in a team.

Summary

If you have experience as an assistant and also in the construction field, do not hesitate to send your application!

[email protected]

[email protected]

514.332.1055

happy to know you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.