What you’ll do
Canadian Tire Real Estate Limited (CTREL) is a division of Canadian Tire that has responsibility for the end-to-end real estate lifecycle of over 1,800 of the Corporation’s retail and corporate locations across Canada, including the Canadian Tire Retail Stores, PartSource, Canadian Tire Petroleum Gar Bar, Party City, Mark’s Work Warehouse, Sport Chek, and Atmosphere banners.
Within CTREL, the Occupancy Cost Administration team provides oversight, analysis and reporting of occupancy costs and revenues for CTREL’s large and diverse portfolio of leased and owned properties.
Reporting to the National Portfolio Manager, Occupancy Cost Administration, the Occupancy Cost Manager will minimize occupancy costs by supporting, overseeing and approving the Occupancy Administrators’ audits of landlord reconciliations and reviews of landlord rental notices.
Oversee assigned portfolio with the objective of minimizing occupancy costs and maximizing tenant revenue and opportunities.
In conjunction with the Occupancy Administrators, audit year end invoices, rent notices and other statements submitted by landlords to identify savings from items charged in contravention of the lease.
Monitor the status of and prioritize the processing of outstanding reconciliations and RANs
Review monthly rent roll and explain any large variances and identify any corrections needed
Where applicable, perform the same tasks above for Income tenant billings in order to maximize tenant revenue.
Develop strong landlord / tenant relationships through appropriate communications and by acting as the key point of contact and liaison between CTREL and the landlord or other third parties on occupancy cost issues.
Oversee and approve day to day work and priorities of the Occupancy Administrators ensuring that work is complete, accurate and done in a timely manner, and provide support and mentorship to them.
Validate all requests for changes to landlord names or banking information
Leverage data and reporting capabilities of the Lucernex system to monitor and identify cost saving opportunities in the portfolio
Lead Special Projects as assigned from time to time
What you bring
5+ years of experience in Lease / Occupancy Cost Administration, at least part of which was with a Retail tenant organization
Post-secondary education with a real estate / facilities, business, or finance and accounting focus.
Holds or working towards an accredited Commercial Real Estate designation such as
an RPA, CPM or FMA, or has equivalent experience.
$250,000+ career achievement of occupancy cost savings through a proven ability to be detail oriented, interpret leases and audit / analyze landlord billings
Strong interpersonal, negotiating and communication skills (both written and verbal) are required.
Bilingual in French is preferred but not required
Proven track recgord of building and fostering professional relationships with internal and external parties
Comfortable using MS Office products, lease administration systems, and financial systems. Experience using Lucernex Contracts module and Peoplesoft financials an asset.
Ability to work remotely
Demonstrated ability to problem solve.
Strong organizational and planning skills with the ability to multi task and deal with shifting priorities.
Proven ability to take initiative, exercise sound judgement, to be resourceful and creative, and anticipate the needs and requirements of the department.
Ability to work with discretion and maintain confidentiality of information.
Hybrid
We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes.
Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.
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