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Site Administrative Assistant

Site Administrative Assistant

Borea ConstructionQuebec City, Quebec, CA
7 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Discover positive energy here!

Harnessing the power of the sun and wind to generate something big.

Your mission should you accept it :

Reports to : Project Manager and Site Manager

PositionSummary : The Site AdministrativeAssistant manages all the administrative tasks on site and provides a globalassistance to the project manager and the project management team.

Do you have what it takes? Positive energy and...

  • High school diploma and college degree in secretarial work or office administration
  • 2 to 5 years of experience in similar functions
  • Knowledge of the construction industry considered an asset
  • Excellent proficiency in Suite Office
  • Fluent in written and spoken English, and French
  • High geographical mobility
  • Valid driver license
  • Ability to work in teams and communicate both verbally and written
  • Autonomy, discretion and high administrative rigor

What you will do to complete this mission successfully :

  • Handle all administrative correspondence relating tomanaging a construction project
  • Process the hiring form, sends it to the payrolldepartment, and enters information in the tree structure
  • Keep track of the time sheets for workers andprocesses them
  • Be responsible for the Compliance Hiring Program ineach province and must verify that each subcontractor meets the requirementsbefore starting work
  • Help the Project Manager and the Project Engineer withcontracts, as well as data entry and monitoring in the management software
  • Direct, record, and file all communications andcontractual transmissions
  • Ensure that the meeting minutes are uploaded in themanagement software
  • Ensure the archiving of the project records isperformed
  • Validate that the quality requirements are included inthe subcontractor’s or supplier’s contract
  • Ensure to the application of the Administrative Planon site
  • Perform any other related duties.

    • Borea values are part of the energy landscape. We prioritize taking care of each other , ensuring our teams operate in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea channels its efforts, collaborating with various solar and wind construction partners, to find innovative solutions . Our goal is to uphold the highest quality standards , responsibly energizing future generations sustainably.

    Borea Construction is committed to fostering a diverse and representative workforce as well as an inclusive workplace where all employees are treated fairly.

    We recognize that structural barriers shape work experiences and qualifications, and therefore encourage people to apply even if they feel the position seems out of reach.