Procurement Specialist

Job Description

CARE AND BE CARED FOR THIS IS YOUR HOME

Are you a skilled procurement professional that strives for excellence and quality to create optimal value for the organization?

Do you possess strong negotiation and facilitation skills and have experience managing the procurement lifecycle? Are you passionate about exceptional health care and driven by a desire to help others?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals.

We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Ontario Health at Home is looking for an experienced procurement professional to lead the procurement process for a wide variety of goods and services.

The role manages the competitive procurement process by leading an interdisciplinary team within the organization through the procurement lifecycle, from RFx through to contract award and implementation.

The Procurement Specialist ensures compliance with OPS Procurement Directives and Ontario Health atHome relevant policies and procedures.

The position meets with Vendors and User departments to resolve any Vendor issues and assist with the monitoring of Vendor contracts.

The Procurement Specialist will also ensure that Ontario Health atHome achieves the optimum balance of cost, quality, and delivery in the acquisition of good and services.

The position is accountable for ensuring all legal contracts for the organization are duly executed and stored in a secure database, and manages reporting to ensure contracts are procured or renewed accordingly.

What will you do?

• Drives the organization’s procurement activities to effectively execute procurement strategies and transactions, meeting Ontario Health atHome business needs, including RFBs, RFQs, evaluations, negotiations, award of purchase orders and agreements, and expediting close-out activities.
• Oversees and promotes the ongoing development and sustainability of a purchasing framework with engagement of both internal and external stakeholders
• Ensures procurement commitment approval and contracts align with the Ontario Health atHome Financial Signing Authority (FSA) policy.
• Develops the procurement business case, specifications / standards for the goods or service required, weighting and relevant evaluation criteria for individual RFx processes;

develops appropriate procurement documents and contract; and manages all aspects of the competitive procurement process including any necessary postings to the Ontario Tenders Portal (or equivalent platform).

• Participates in and supports provincial procurement initiatives as required
• Executes confidential financial and human resources procurements, maintaining strict confidentiality of sensitive organizational information
• Implements policies and procedures to ensure alignment with applicable legislation, directives and Trade Agreements and achieves compliance.
• Maintains current knowledge and ongoing continued education with regard to procurement modernization; the Specialist will stay apprised of changes to the provincial procurement framework to effectively lead as a subject matter expert in the procurement arena
• Navigates the Ministry of Public and Business Service Delivery (MPBSD) Vendor of Record program on behalf of the organization to provide procurement advice regarding approach and Vendor selection.
• Guides and assists staff at all levels in awareness and understanding of procurement and contract management processes to increase the perceived value of procurement.
• Networking with peers in other Ontario Health atHome offices; participating in committees to advise on new guidelines, process changes, templates, product evaluations, etc.
• Supports the coordination of various Ministry reporting and / or audits involving procurement on an ad hoc or as needed basis
• Manages a centralized repository / database for all legal agreements. Collaborates and coordinates with internal contributors and subject matter experts to ensure content is complete and accurate.

What must you have?

• University degree or college diploma in related area such as Health Administration or Business, Project Management. Certified Professional Purchaser (CPP) or Council of Supply Chain Management Professionals (CSCMP) designation is an asset.
• 3-5 years’ experience in a previous procurement and / or contracts department working with complex and high dollar contracts
• Knowledge of contract law
• Knowledge of OPS Procurement Directives
• Understanding the role of Supply Chain Management of the Ministry of Government and Consumer Services
• Knowledge of the Province’s Vendors of Record (VORs), and mandatory compliance requirements
• Working experience in a multi-disciplinary environment
• Proficient in Word, Excel, PowerPoint, Outlook; experience with IT procurement hardware / software is an asset
• Excellent negotiation and facilitation skills with good business acumen
• Strong project management skills as well as the ability to manage / oversee multiple projects simultaneously; and the ability to meet tight timelines
• Strong analytical and problem solving skills required as well as proven ability to work and pay close attention to accuracy and detail
• Proven ability to work in a fast-paced, changing environment
• Strong verbal and written communication skills
• Ability to share knowledge with other staff on contract requirements, process changes, etc.
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date .

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer :

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan
• Hybrid work model (subject to change)
• Flexible work location this position can be located at any of the Ontario Health atHome offices)

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery , and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Salary

$67,765 to $80,915

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve.

We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.