Legal administrative assistant

Randstad CanadaMontréal, Quebec, CA

16 days ago

Salary

CA$500.00 weekly

Job type

Permanent

Quick Apply

Job description

Are you looking for a new administrative challenge? Are you interested in a senior administrative assistant role in the legal field?

Are you looking to join an organization that promotes the personal development of individuals, within a dynamic team, and offers stimulating career opportunities?

Our client, a large legal firm, is looking to hire a senior administrative assistant for its downtown Montreal office.

This person will join the team of legal support professionals. Reporting to the Senior Manager, Legal Support Professionals, the person holding this position will provide full administrative support to two or three lawyers.

Advantages

Full-time, permanent position;
Competitive salary;
Group insurance paid in full by the employer on Day 1;
Collective pension plan, the employer contributes 5%
500 annual wellness account
Vacation : 20 days per year (4 weeks)
Potential yield bonus of 5% / year

Responsibilities

Write correspondence, prepare and review documents

Manage deadlines, schedule meetings and appointments and keep the lawyers’ calendar up to date

Organize travel and make related reservations for lawyers

Revise and proofread documents for grammar, format and compliance with legal requirements

Manage folders, documents and files using multiple storage and archiving applications such as NetDocuments, Sharefile, etc.

Assist lawyers in projects related to business development and keep the professional relations database up to date

Process data (time entries, expenses) and open files

Liaise with clients, colleagues, external parties and internal departments, including our Business Center

Monitor the billing of lawyer files in tandem with the billing coordinators

Transcribe dictations, audio notes and recordings

Perform document comparison (“markups”)

Take part in the successful integration of new recruits to the team

Perform any related administrative task

Qualifications

A minimum of three to five years of relevant experience within a fast-paced professional services firm

Attestation of college studies (A.E.C) in secretarial work or Diploma of college studies (D.E.C) in office automation, an asset

Excellent oral and written communication skills, in French and English

Our Montreal office provides services in Quebec and represents clients who are established there or who carry out activities there. To do this, the position holder will have to interact and produce content in French and English. Mastery of these two languages (oral and written) is therefore necessary.

In-depth knowledge of the Microsoft Office suite, more specifically Microsoft Word, Microsoft Excel, Microsoft Outlook and Microsoft PowerPoint

In-depth knowledge of Adobe Acrobat Pro software

Experience with transcription of audio notes and knowledge of the Big Hand tool, an asset

Team spirit, organizational skills and attention to detail

Proactivity, motivation and ability to anticipate needs

Ability to effectively manage priorities and work to tight deadlines

Demonstrate autonomy, discretion, critical thinking and judgment

Summary

Are you interested in this position?

Send us an email at any time at [email protected], [email protected], [email protected] and [email protected].

If you know people interested in administrative support positions, do not hesitate to provide them with our contact information. We will be happy to help them!

For more information on this position and all other positions currently available, go to www.randstad.ca.

We look forward to your CV!

All CVs received will be considered equally.

Only selected candidates will be contacted

Randstad Canada, 525, avenue Viger Ouest, bureau 501, Montréal, Québec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.