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Executive Assistant

Executive Assistant

Quantum Management Services Ltd.toronto, on, Canada
4 days ago
Job type
  • Full-time
Job description

Position : Executive Assistant

Location : Downtown Toronto (Walking Distance from Union Station)

Work Schedule : Full-time, hybrid (Monday to Thursday in-office, Fridays remote)

About Our Client :

Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join their dynamic team. This firm is known for its innovative strategies, collaborative culture, and commitment to excellence. If you're an organized, proactive, and resourceful individual with a passion for supporting senior executives, this opportunity is perfect for you!

Key Responsibilities :

  • Executive Support : Provide high-level administrative assistance to senior executives, including calendar management, travel arrangements, meeting coordination, and correspondence.
  • Scheduling : Organize and maintain schedules, ensuring seamless coordination of meetings and events.
  • Communication : Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and correspondence with professionalism and discretion.
  • Document Management : Prepare and edit reports, presentations, and other documents, ensuring accuracy and timely delivery.
  • Office Operations : Support daily office functions, including managing supplies, handling expense reports, and other administrative tasks as needed.

Qualifications :

  • Experience : Minimum of 5+ years of experience in an Executive Assistant or similar administrative role, preferably within the financial or professional services sector.
  • Education : Post-secondary education in business administration or a related field is an asset.
  • Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with scheduling software is a plus.
  • Soft Skills : Excellent communication and interpersonal skills, with the ability to handle sensitive information confidentially.
  • Attributes : Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
  • Location : Must be able to work on-site in downtown Toronto, conveniently located within walking distance of Union Station.

    • What Our Client Offers :

  • A competitive compensation package.
  • Opportunities for professional growth within a well-established firm.
  • A collaborative and supportive work environment.
  • Convenient downtown Toronto location with excellent transit accessibility.

    • Please send your resume in Word format to Morgan McKenzie at

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    Executive Assistant • toronto, on, Canada