Job description
Business type
Types of Jobs - Finance / Accounting
Job title
Senior Invoice Management Analyst - Associate
Contract type
Permanent Contract
Management position
Job summary
Main Responsibilities & Duties
- Prepare accruals, prepaid expenses accounting schedules to be processed by the Accounts Payable Department on the perimeter covered,
- Prepare collect fixed assets information on new assets acquired by GIT for communication to the Accounts Payable team responsible for computing the depreciations,
- Process GIT invoices : obtain the approval from the managers responsible for the expenses, control of the proper delegation of power allowing managers to approve the expenses, prepare the accounting schedule for Accounts Payable to account for the expenses (accruals, expenses, prepaid expenses)
- Prepare wire instructions, obtain appropriate approval before transferring for payment to the Accounts Payable department,
- Prepare accounting schedules and payments instructions on Market Data in close coordination with the GSP Paris team responsible for market data,
- Ensure invoices are paid in accordance with contractual engagements and terms,
- Manage reporting of expenses in the GIT specific tools as per internal policies and procedures
- Assist with vendor inquiries and with resolution of billing disputes.
- Provide expense monitoring report and perform reconciliations.
- Handle inquiries regarding vendor payment histories and open items.
- Assist the Head of GSP Americas in reviewing the current invoice payment process, identify area of improvements, and work on implementation plans.
- Support the Head of GSP Canada in writing formalized procedures for the various processes within GSP.
- For all IT expenses engaged based on purchase orders in Oracle Purchasing, control the reception of services and goods, check the accuracy of invoices, ensure appropriate accounting schemes and prepare payment instructions and obtain approval from appropriate managers before requesting payments to Accounts Payable.
Position location
Geographical area
America, Canada
City
Montreal
Candidate criteria
Minimal education level
Bachelor Degree / BSc Degree or equivalent
Academic qualification / Speciality
Bachelor's degree in commerce
Level of minimal experience
3-5 years
Required skills
- MS Office Suite with a strong proficiency in Excel
- Experience in accounts payable, including invoice processing and accounting (accruals, prepays and fixed assets)
- Customer service oriented and quick responsiveness
- Ability to multi-task and work independently while under pressure
- Strong follow-up and organizational skills with an attention to detail
- Verbal and written communication skills in English required (You will need to service Anglophone clients and work with Anglophone colleagues)
- Verbal and written communication skills in French considered a strong asset
Languages
English, French
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