Accounts Payable Clerk - Etobicoke

Accounts Payable Job Description

An Accounts Payable (AP) Specialist is responsible for managing and processing payments for goods and services that the company owes to its suppliers and vendors. This role ensures that the company maintains accurate financial records, stays on top of expenses, and meets payment deadlines to avoid late fees or damaged relationships with vendors.

Key Responsibilities :

Receive, review, and verify invoices from vendors or suppliers.

Ensure that the invoices are accurate and match purchase orders and contracts.

Handle discrepancies and resolve issues related to invoices, payments, and vendor inquiries.

Prepare and process payments for outstanding invoices.

Schedule and execute payments through various methods (e.g., checks, wire transfers, electronic payments).

Ensure timely payments to avoid late fees or penalties.

Maintain accurate and up-to-date records of all AP transactions.

Enter data into the accounting software or ERP system.

Reconcile accounts payable sub-ledger with the general ledger to ensure consistency.

Act as a point of contact for vendors and suppliers regarding payment inquiries and disputes.

Negotiate payment terms and resolve any issues related to outstanding balances.

Monitor and track company expenses, ensuring they are within budget limits.

Review purchase orders and contracts to verify the appropriateness of the costs incurred.

Perform monthly reconciliations of accounts payable to ensure that all payments have been recorded correctly.

Assist with month-end and year-end closing processes by providing necessary reports.

Ensure compliance with company policies and accounting standards.

Assist with internal and external audits, providing documentation as requested.

Qualifications :

• Education : A high school diploma or equivalent is required; an associate degree or higher in accounting or finance is preferred.
• Experience : 1-3 years of experience in accounts payable, accounting, or related fields.
• Skills : Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office (especially Excel).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication skills for interacting with vendors and team members.

Job Types : Full-time, Fixed term contract Pay : From $25.00 per hour

Flexible language requirement :

Schedule :

Experience :

Work Location : In person