administrative assistant - office

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Work setting

• Transportation, communication and utilities

Tasks

• Plan and control budget and expenditures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Assign, co-ordinate and review projects and programs

Supervision

• 1 to 2 people

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Database software
• Social Media
• MS Office

Technical terminology

• Business

Area of specialization

• Reports and records
• Invoices

Security and safety

• Bondable

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability

Experience

• 7 months to less than 1 year

Other benefits

• On-site amenities
• Parking available