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Office Manager

Office Manager

Robert HalfMississauga, ON
1 day ago
Job type
  • Permanent
  • Quick Apply
Job description

Are you an organized, proactive, and results-driven professional ready to take charge of managing office operations? Robert Half is partnering with a downtown legal firm, seeking an Office Manager that will play a critical role in managing the firm's administrative, financial, and operational functions. This includes supporting payroll, accounts payable, file management, and Law Society requirements. The ideal candidate is detail-oriented, proactive, and has experience in a legal setting.

You will collaborate closely with partners, lawyers, and administrative staff to deliver on daily objectives and broader, longer-term goals. You will report directly to the firms Founding Partners.

Hybrid work model

Key Responsibilities :

  • Oversee day-to-day office operations to ensure smooth functioning.
  • Administrative Support : Manage and coordinate administrative processes, workflow, facilities management; and overall office operations
  • Support payroll and accounts payable processing, ensuring accuracy and compliance with legal requirements.
  • Support vendor and expense management.
  • Maintain and oversee file management systems, ensuring compliance with legal and ethical standards.
  • Assist with financial reporting and liaise with external accountants as needed.
  • Implement and maintain office policies and procedures to improve efficiency.
  • Support partners, lawyers and staff with administrative needs, including scheduling and document management.

Qualifications & Skills :

  • 10+ years of prior experience as an Office Manager, preferably in a law firm
  • Strong understanding of Law Society principles and compliance requirements.
  • Strong understanding of payroll and accounts payable processing practices
  • Excellent organizational, multitasking, and problem-solving skills.
  • Strong attention to detail and ability to handle confidential information with discretion.
  • Proficiency in legal and accounting software, as well as Microsoft Office Suite.
  • Strong communication and interpersonal skills.

    • Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

    Only job postings for jobs located in Quebec appear in French.

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