Senior Executive Assistant

Job Summary :

Provide skilled and efficient support to one or more members of RSM’s National or Regional Leadership Teams. Assist with on-going activities such as scheduling calls and meetings, coordinating complex travel arrangements, drafting communications, preparing reports, assisting with special projects, etc. This position requires a high level of professionalism, initiative, confidentiality, and a sense of urgency. Ability to anticipate needs and work independently.

Key Job Responsibilities :

Provide executive level support to assigned leaders including but not limited to :

• Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements including flights, cars, hotels and meals.
• Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, creating agendas / developing content, taking notes and following up with action items.
• Maintain daily, weekly, and monthly to-do lists with follow ups accordingly.
• Anticipate needs and independently apply a systematic approach toward achieving desired outcomes.
• Routinely handle confidential correspondence. Manage projects and / or events as assigned including conducting research, organizing details and following through with execution.
• Prepare and proofread information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate monthly and annual reports. Serve as the “go-to” resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other ICS departments and / or others outside of the firm as appropriate
• Provide an expertise in firm systems, tools and industry knowledge when appropriate Collaborate with other Executive Assistants including identifying and establishing best practices
• Provide training to others when appropriate
• May serve as a Navigator

Minimum requirements :

Preferred requirements :