manager, administrative services

• Work Term : Permanent
• Work Language : English
• Hours : 30 hours per week
• Education : Bachelor's degree
• Experience : 1 year to less than 2 years
• or equivalent experience

Work site environment

Real estate

Work setting

• General office
• On-site customer service
• Business services
• Sales
• Management

Tasks

• Co-ordinate administrative services
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Manage events
• Supervise office and volunteer staff
• Plan and control budget and expenditures
• Leading / instructing groups
• Assign, co-ordinate and review projects and programs
• Work with minimal supervision
• Arrange training for staff
• Provide customer service

Supervision

1 to 2 people

Computer and technology knowledge

• MS Office
• MS Excel
• MS Word
• MS Windows
• Google Drive
• Electronic mail
• Word processing software
• Spreadsheet
• Networks
• Mac OS

Area of work experience

Marketing

Area of specialization

• Project management
• Advertising
• Strategy

Specialization / experience (business sales and services)

Negotiation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Client focus
• Interpersonal awareness
• Ability to multitask

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Workplace information

Hybrid

Other benefits

• Learning / training paid by employer
• Parking available

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and / or refugees
• Supports newcomers and / or refugees with foreign credential recognition
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and / or networking opportunities for mature workers
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example : gradually increasing hours and responsibilities)

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Less than 1 hour ago