Intermediate Project Control Officer to to support regulatory technology initiatives for a large banking client - 35532

Intermediate Project Control Officer to to support regulatory technology initiatives for a large banking client -

Location Address : 44 King Street W 20th Floor (1-2 / week hybrid)

Contract Duration : 6 months

Schedule Hours : 8 : 30 am 5pm, Monday Friday, 37.5 hrs. per week

Business group : GBME Regulatory & Controls Technology

Responsibilities :

• Supporting Delivery manager / Project manager on a variety of project coordination activities on a daily basis.
• Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate.
• Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback / status updates and execute deliverables in a timely manner
• Provide feedback or status updates regarding assigned tasks related to the project.
• Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.
• Function as the project secretariat, including preparing / distributing agendas, attending meetings, preparing / distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.
• Support Program / Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.
• Multitask on several projects workstreams.
• Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program / Project Manager as required
• Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions.
• Actively pursue effective and efficient operations of his / her respective areas in accordance with Values, Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML / ATF / sanctions, and conduct risk.
• Champion a high-performance environment and contributes to an inclusive work environment.

Must Have Skills :

• Onboarding contingent works in the project and coordinating hardware, renewals, offboarding, cost center management.
• 5+ years of project coordination and / or management experience in Agile environment supporting multiple workstreams / projects of varying complexity in a team environment, including creation of business case and management of project financials / budge t and forecasting.
• 3+ years of experience using project management / collaboration tools, techniques and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM
• Expert ability balancing competing or conflicting requests of various workstreams / projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.
• Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

Nice to Have :

• Capital market products knowledge.
• Formal Project Management or Business Analysis education / designation (e.g., PMP, CBAP)
• Familiarity with IT concepts, methodology and vocabulary.
• Experience working on projects at big 5 banks in Canada
• Thorough knowledge of a Bank’s formal and informal organizational structure

Education :

• Post-secondary degree
• Project Management or Business Analysis designation (e.g., PMP, CBAP)

Best vs Average :

The ideal candidate would have over 5 years of project coordination and / or management experience, supporting multiple workstreams / projects of varying complexity, advanced skills using project management tools like Microsoft Project, JIRA, Confluence, and Clarity PPM, strong negotiation and influencing skills, excellent communication skills, and a disciplined, objective, and open-minded approach to accountabilities