Crewing Coordinator

We are currently searching for a dynamic Crewing Coordinator to join the Vessel Management Department located in Montreal.  This role coordinates crewing activities for the Vessel Management department and provides administrative support to the Crewing Supervisor.  Tasks and responsibilitiesAssist in the recruitment process : provide support in the publication of job advertisements for positions to be filled, internally or externally; sort the resumes received; take appointments for interviews and medical appointments, assist with background checks;Prepare employment offers and send hiring documents package, ensure all documents are received and completed correctly;Register new employees in Amos;Send new employees information to payroll;Ensure crew certification is valid before joining;Make travelling arrangements (flights tickets, hotels, etc.) for crew changes in accordance with Company policy and complete the credit card reconciliation;Manage Crewing Department invoices;Follow up Crew Appraisals in Amos;Assist with the preparation of short-term disability forms;Assist in the preparation and attend Career fairs and recruitment events, as required;Assist in the preparation of various reports and documents including the translation and the formatting;As required, perform crew members' payroll in the absence of the Payroll Administrator;Assist with after hours crewing service when Crewing Supervisor is not available;Assist with the Crewing Assistant duties when the Crewing Assistant is absent;Perform other duties and special projects, as assigned. QualificationsCollege Degree in Administration or a related field or equivalent combination of experience and education;Minimum of 5 years of relevant experience (in a Human Resources department, an asset)Computer literate (good knowledge of Word and Excel and facility to learn new software)Bilingualism (French and English). SkillsVery good oral and written communication skillsStrong interpersonal skillsOrganizational and priority management skillsRigorous and detail orientedConfidentialityAbility to work as a team. You are interested and believe you have the skills we are looking for? Please forward your resume and cover letter as soon as possible to :    www.oceanex.com / hr Oceanex Inc. is committed to equity in employment and encourages all qualified individuals to apply.  We thank all candidates for their interest but wish to advise that only those selected for an interview will be contacted.  No telephone inquiries please.