Administrative Assistant

Runnymede Healthcare Centretoronto, on, Canada

9 days ago

Job type

Full-time

Permanent

Job description

We believe that outstanding care starts with outstanding people.

At Runnymede Healthcare Centre, we actively cultivate work-life balance and invest in the resources our staff need to do their best work.

Our award-winning, fully accredited hospital takes an inter-professional team approach to care. We provide comprehensive clinical services to patients who require expert treatment, extended rehabilitation and daily care beyond what can be provided at home or in the community. At Runnymede we have a single, clear purpose : improve the quality of life of every patient, every day.

Posting # : AA-0125

Posting Date : January 31, 2025

Administrative Assistant – Permanent Full Time

Please note this is a fully on-site role

Position Summary :

Provides professional administrative support to the respective Executive. Provides support where required to ensure that the administrative functions are carried out in an efficient, effective and timely manner. Maintains confidentiality in all aspects of the position and carries out all assigned responsibilities in an efficient and timely manner.

Primary Responsibilities :

Schedules appointments and organizes meetings according to specific requests.

Prepares routine replies to incoming correspondence.

Prepares and drafts quarterly reports.

Attends meetings as required, prepares agenda, takes minutes in a timely basis and prepares other materials / attachments for circulation.

Types, formats and edits various documents including presentations, memos, letters etc.

Prepares catering requests and ensures prompt delivery for meetings as required.

Creates and maintains efficient administrative processes with a consistent focus on quality improvement i.e. development of administrative best practices.

Maintains hard copy, electronic files and various committee binders by ensuring the accuracy and being up-to-date, relocating and / or purging old files as appropriate.

Distribute and track documents for appropriate authorization and approvals.

Input staff hours into the HRIS payroll system.

Any other support for requests and tasks as required.

The successful candidate will possess the following qualifications / experience :

Post-Secondary University Degree

2 - 5 years of experience in administration or a related area

Experience in healthcare setting is preferred

Sound knowledge of office administration techniques, accurate keyboarding, grammar and spelling skills are essential

Proficient using Windows Operating System, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook

Must be able to successfully work with all levels of the organization

Must possess strong organizational and attention to detail skills

Excellent Interpersonal and Communication skills, both written and verbal

Ability to handle multiple tasks and shifting priorities while maintaining a high degree of accuracy

Regular attendance is required for this position

Please send your cover letter and resume, quoting the job title in the subject line, to

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.

Runnymede Healthcare Centre values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds. We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

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Administrative Assistant • toronto, on, Canada