Engineering Admissions Specialist

Overview

Term : 18 months

Reporting to the Associate Director of Recruitment & Admissions, the Engineering Admissions Specialist role has a direct impact on the University's success, reputation, mandate and successful implementation of enrolment targets. The Specialist supports the Associate Director of Recruitment and Admissions in the direction and implementation of admission processes. There are multiple Specialist roles, each with their own distinct portfolios. There are several accountabilities for this role, not all are completed by both incumbents. Responsibilities extend to all undergraduate programs in the Faculty of Engineering, excluding Architecture. The incumbent is accountable for Ontario Secondary School and transfer applications, recruitment activities, admissions inquiries, scholarship assessment and offer processing. An expert communicator, the Specialist is responsible for ensuring information and admissions policies are communicated consistently across the Recruitment and Admissions Team, the Engineering Undergraduate Office, engineering academic units and to the wider University community. The Specialist must be able to multi-task and handle competing responsibilities with strong knowledge of front-line admissions operations, policies, procedures, conflict resolution and problem solving. The Specialist undertakes research and provides critical recommendations for progressive improvements in policies, regulations, and procedures necessary to make informed admission and scholarship decisions. The mission critical work done in this position has direct effect on the faculty’s ability to meet enrolment targets, and in, turn, the faculty’s budget.

Responsibilities

Admissions

• Determines eligibility for admission consideration which includes assessment of Ontario Secondary School applications and transfer students outside of Engineering in support of the faculty’s mission with respect to enrolment priorities. Responsible for communicating both positive and negative decisions
• Determines scholarship eligibility and communicates scholarship decisions to Student Awards and Financial Aid Team
• Responsible for admission decisions which commit the faculty to a binding agreement of admission and scholarship
• Demonstrates a commitment to equity, diversity, inclusion and anti-racism through their operational practices
• Serves as primary contact for admission enquiries through email (enginfo), phone and in-person. Ensures accuracy and consistency in communicating admission policies and procedures to external and internal clients
• Responds to inquiries from applicants, families, influencers, guidance counsellors and campus clients regarding the application process and admission requirements, while seeking to build positive individual connections
• Assists stakeholders with understanding and interpretation of admissions requirements
• Coordinates and participates in the assessment of supporting admission documentation to determine admission eligibility
• Manages the day-to-day operations and volunteer reviewers of the Engineering online interview
• Anticipates the impact of policy driven changes and external factors for all applicants. Challenges policy, identifies and provides viable solutions for consideration
• Collects and analyzes admissions data, shares results with faculty stakeholders. Explores and addresses the unidentified, underlying and long-term stakeholder needs

Internal Transfers

Recruitment

Qualifications