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Medical Office Administrator & Medical Proofreader

Medical Office Administrator & Medical Proofreader

Robert HalfMarkham, ON
5 days ago
Salary
CA$45,000.00–CA$55,000.00 yearly
Job type
  • Permanent
  • Quick Apply
Job description

We are seeking a dedicated  Medical Office Administrator & Medical Proofreader  to support the operations of our client - an OHIP and medical-legal practice that specializes in assessing individuals with injuries and disabilities with team of specialists providing high-quality reports. This role requires a detail-oriented professional with strong organizational and proofreading skills who can work independently and adapt quickly to their systems.

Key Responsibilities

Administrative & Office Management :

  • Open and set up the office daily.
  • Greet and assist claimants, families, and interpreters upon arrival.
  • Schedule OHIP and medical-legal assessments, liaise with referral sources, and coordinate meetings.
  • Maintain office cleanliness and manage laundry, recycling, and general sanitation.

Calendar & Document Management :

  • Manage appointment scheduling and maintain an organized calendar with reminders.
  • Verify the accuracy of the index to medical briefs.
  • Prepare and finalize medical-legal report templates before submission.
  • Ensure all reports are formatted correctly and meet the highest quality standards.

    • Medical Proofreading & Quality Assurance :

  • Edit medical-legal reports for grammar, syntax, formatting issues, and factual consistency.
  • Cross-check reports against medical files to ensure accuracy and completeness.

    • Financial & Billing Tasks :

  • Manage banking, invoicing, and overdue payment tracking.
  • Submit OHIP billing sheets to billing agent and track payments.
  • Process auto insurance documentation, including OCF-18 and OCF-21 forms via HCAI.

    • Medical Support :

  • Assist specialists with in-office procedures such as injections, if needed.

    • Qualifications & Skills

  • Education :  College diploma or bachelor’s degree required.
  • Experience :  Previous experience in a medical or legal administrative role preferred.
  • Technical Skills :  Proficiency in MS Word, Excel, Adobe Pro, Box, and Google Calendar.
  • Communication :  Strong English reading, writing, and verbal skills.
  • Organizational Skills :  Ability to manage multiple tasks independently with minimal supervision.
  • Attention to Detail :  Excellent proofreading, analytical, and critical thinking skills.
  • Medical Knowledge :  Familiarity with medical terminology and patient confidentiality regulations is an asset.
  • Professionalism :  Positive, cheerful attitude with a commitment to high-quality work.

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