Administrative Assistant

Administrative Assistant job opening in Toronto, ON (TTC accessible)

Our client is looking for an experienced Administrative Assistant to work in their busy, fast paced environment. The Administrative Assistant will be responsible for providing support to Manager and their team ensuring the related administrative functions run smoothly and efficiently. The work of the Administrative Assistant will involve maintaining the confidentiality of information, displaying a high degree of accuracy, attention to detail, and working well under pressure. Please note this is an interim temporary opportunity that starts immediately.

Some of the responsibilities for the Administrative Assistant job opening in Toronto, ON may include but are not limited to :

Scheduling of staff; heavy scheduling and calendar management

Organize and attend meetings including all related logistics for set up and tear down (such as catering, taking meeting minutes, equipment set up etc)

Report and document creation utilizing MS Office programs

Database updating and documenting; filling and other related tasks

Reconciling of reports and documents to ensure updated information is at hand

Provide phone support; liaise with internal teams, vendors and clients in a professional presentation

Support the department / office payroll (training provided but must be numbers-oriented

Be able to change priorities and gears quickly while being a full team player to support and work with other departments / staff

Perform other administrative and clerical duties as assigned To be considered for the Administrative Assistant job opening in Toronto, ON, the selected incumbent will meet the following minimum criteria :

2+ year of direct Administrative Assistant experience; preference to those who have worked in healthcare / medical arenas

Excellent communication skills, both verbal and written

Advanced skills in Microsoft Word, Excel, and Outlook; quick and accurate typing skills including ability to take meeting minutes

High level organizational skills and attention to detail

Strong prioritization, ability to meet deadlines and handle multiple demands while being able to adjust to changing priorities

Attentive decision making and problem-solving skills

Flexible, team player with a can-do attitude; takes initiative

High level of discretion with confidential matters If you are interested in the Administrative Assistant job opening in Toronto, ON and you meet the requirements as outlined above, please submit your resume online today as our client is motivated to bring someone aboard immediately!

We thank all applicants for their interest in this opportunity but would like to not that only those candidates that meet the minimum qualifications will be contacted.