District Secretary - Maintenance - Posting #160

School District 22 is hiring for a District Secretary - Maintenance. You must be a self-starter and have the ability to multi-task in a fast paced environment. This a permanent fulltime position, working 35 hours per week with annual vacation entitlement.POSITION SUMMARY : Under the supervision of the director of facilities, or designate, the incumbent performs administrative, clerical, and receptionist duties. POSITION DUTIES AND RESPONSIBILITIES : Prepare materials including correspondence, reports, budget documentation, tenders, minutes, purchase orders, work orders, etc. using a variety of computer programs. Directly administer and control computerized maintenance management system. This includes support for remote users. Access and maintain fire / intruder alarm software. Access G / L accounts and run SDS reports and reconcile rental receivables to general ledger. Authorize and ensure correct accounts on purchase card charges made by maintenance staff. Handle emergency requests. Receive and verify the receipt of goods. Coordinate delivery truck. Coordinate, process and invoice rental of school district facilities. Prepare journal entries for job orders. Monitor and maintain maintenance office accounts. Maintain and reconcile petty cash fund. Receive and receipt monies. Maintain a variety of files and records. Receive, screen and direct phone calls and mail. Communicate with staff and others and respond to inquiries and provide general information. Required Education and Experience : Grade 12 plus six months of a post-secondary office or business administration certificate including basic accounting courses equivalent to Okanagan College BAC 11 and BAC 12. Two years of recent successful experience in a school or district based secretarial position to gain broad office experience. Keyboarding 40 wpm. Required Knowledge, Abilities and Skills : Proven intermediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software. Proven ability to operate the school district administration computer package. Proven ability to communicate effectively, both orally and in writing, with employees and the public. Proven organizational skills. Ability to maintain confidentiality. WAGE : $28.71 per hour SHIFT : 35 hours per week - permanent fulltime positionThis is a union position, CUPE Local 5523 and the hourly rate of pay is set out above.While all applicants will be considered, preference will be given to qualified applicants who self-declare Indigenous ancestry.POSTING : #160