Property Administrator

Do you have great attention to detail and experience working as an administrative assistant? You have good knowledge of administrative capabilities like data entry, supporting managers and good organization skills? We have a position that might interest you!

Our client located in Mississauga is currently looking to hire a fantastic candidate for a permanent position who is experienced in an office environment, to assist them with a variety of property & administrative duties.

This is what your daily life will look like :

Under the direction of the General Manager, your work as a property administrator will ensure the smooth running of the service team. Your daily activities will include taking calls and inquiries by phone, creating monthly reports , enter data in the system, taking care of document filing, purchase / work orders, processing invoices and tenant relations.

Advantages

Competitive Salary

Flexible Start Time (8am, 8 : 30am, 9am)

Benefits

Training Provided

Responsibilities

Administrative :

Answer phone / open mail / couriers, prepare mailing envelopes and courier slips and envelopes

Preparation, execution, and distribution of correspondence to tenants, suppliers, customers, head office, etc. (including rent reductions, leases, amendments to lease, service agreements, construction contracts, and purchase orders)

Keeping records of meetings as required

Issue purchase orders, obtaining approvals and processing invoices

Preparing, coding, and verification of accounts payable and subsequently updating the operations budget

Collection of rent and arrears

Follow up with tenants with statements of account or collection letters regarding overdue amounts

Make cheque requisitions for any tenant improvements and follow-up for final disbursements

Prepare and send all warnings and default letters as well as all other correspondence to tenants

Set up and maintain filing nomenclature both manual paper and electronically

Participate in the uploading of the GR for both tenants and proactive maintenance

Data Entry

Enter approved purchase orders

Enter the deposits into the accounting system

Code payables, obtain approval and process to accounting

Follow up with tenants and contractors to collect insurance and WSIB certificates

Collect and enter sales reports, grease trap, exhaust cleaning receipts and fire protection reports into Yardi and spreadsheets

Update HVAC information

Security

Assist in the preparation of the emergency contacts and ensure that they are kept up to date

Manage and issuing of access cards and parking garage remote and maintain a log of all tenants

Qualifications

Commercial Property Management (1+ years)

Yardi

Strong Administrative Experience

Accounting Knowledge (preferred)

The Good Registry experience (an asset)

MS Office, Excel, Outlook

Summary

If you identify with the position of Property Administrator in Mississauga, you can click "apply now" or send your CV to the following email : [email protected]

Looking forward to exchanging with you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.