Corporate Records Assistant
City of RichmondBC, Canada6 days ago
Job type
- Full-time
Job descriptionSound knowledge of the principles, legislative requirements, practices and techniques of corporate records management systems Sound knowledge of the benefits and challenges of records management in a dynamic digital environment Sound knowledge of the general functions of the City, including the City Clerk’s Office Ability to compile statistics to support the Records and Information team A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly eDOCS DM / RM, Inmagic DB / Textwords, Adobe Acrobat, and the Microsoft Office suite. Knowledge and / or experience with Microsoft 365 and SharePoint is a bonus Ability to communicate effectively with customers, especially for incoming research requests and reporting findings in a concise manner Ability to establish and maintain effective working relationships with internal and external customers Meticulous attention to detail Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable records management related experience. Valid Class 5 Driver’s Licence for the Province of British Columbia. Office environment with regular trips to an offsite Records Storage warehouse and occasional shifts at the City Archives
Overview
The Corporate Records Assistant, as part of the Records and Information team, supports the City’s implementation of effective and forward-thinking Records Management best practices.
Key Responsibilities :
- Maintaining the City’s corporate records system
- Classifying and coding records of high corporate value
- Auditing and monitoring document profiles in the electronic document management system
- Implementing approved classification categories
- Indexing corporate information to support retrieval
- Providing assistance to staff in using the electronic document management system
- Responding to research requests from both internal and external customers
- Maintaining a central storage facility for City records, including off-site records retrieval
- Implementing retention rules on City records, including confidential destruction
- Managing vital records as required
- Assists with transfers of records to records centre from all departments
Knowledge, Skills & Abilities :
Qualifications and Experience :
Working Conditions :
Please Note : This position will be open until filled but we will be actively reviewing applications and anticipate starting interviews the week of the February 17th, 2025.
J-18808-Ljbffr