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ADMINISTRATIVE PROCESSES SPECIALIST(P-2425-0782B)

ADMINISTRATIVE PROCESSES SPECIALIST(P-2425-0782B)

Cree Board of Health and Social Services of James Bay (CBHSSJB)Montreal, QC, Canada
3 days ago
Job type
  • Full-time
Job description

Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery.

SPECIFIC FUNCTIONS

  • Give support to the coordinator of Payroll and assist the team in the field of administrative processes, methods and systems;
  • Develop an administrative support system based on the department's needs;
  • Give support for data collection, analysis and communication within the team, in the organization and with partners;
  • Elaborate policies and procedures;
  • Supports the daily operation of the department;
  • Contributes to the effective and efficient daily operational functioning of the payroll department as directed by her / his supervisor;
  • Develops and implements services and projects related to payroll on the territory in collaboration with multiple partners;
  • Contributes to the ''administrative project management" of policies, information, files, actions and meetings;
  • Assesses the needs for supporting the payroll administration function and recommends, develops, establishes and maintains an appropriate administrative system;
  • Contributes to the payroll planning, either through direct support to the coordinator, or in supportive collaboration with mandated personal;
  • Assesses the reporting needs to support the payroll administration function and recommends, develops, establishes and carries out appropriate reporting;
  • Participates in the circulation of information between the regional payroll and the organization, and externally;
  • Provide and analyses of statistics, indicators, performance measures and dashboards, and the gathering and compilation of the financial analysis of the organization's activities, and produces various types of reports;
  • Give support to coordinator of payroll for the planning and preparing the documents to be presented at committees and meetings.

Education :

  • Bachelor of Science degree in Administration, Human science, Social Sciences or other

    • relevant academic discipline.

    Experience :

  • Three (3) years of appropriate administrative experience in similar responsibilities;
  • Experience in health informatics, un atout.

    • Knowledge and Abilities :

  • Knowledge of administrative systems, techniques, practices, data analysis, reporting and information systems;
  • Knowledge of the MSSS Network, policies and programs, administrative regulations;
  • Knowledge of First Nation social service models, trends and issues (an asset);
  • Ability in the identification and analysis of the administrative systems needs for Payroll Department;
  • Ability in developing programs, policies, procedures and other documents;
  • Excellent teamwork skills;
  • Strong problem-solving capabilities;
  • Strong ability in organization, project management and communication;
  • Ability to communicate theoretical and practical knowledge, as applied to coaching and training;
  • Sense of accountability, resourcefulness and vigilance;
  • Autonomy and flexibility;
  • Excellent knowledge of office computer applications (MS Word, Excel, Project and PowerPoint);
  • Knowledge of software Visio conference, MediSolution (an asset).

    • LANGUAGE

  • Fluent in English;

    • Fluency in Cree and / or French is an asset.

    OTHER

  • Willing to travel occasionally when needed.