Administrative Assistant

We are seeking a dedicated Administrative Assistant for a position based in Downtown Vancouver, British Columbia. In this role, you will be the first point of contact for our team and clients, handling a variety of administrative tasks and ensuring smooth daily operations within our office. This role offers a short term contract employment opportunity.

Responsibilities

• Oversee and manage inbound and outbound calls, ensuring excellent customer service
• Schedule appointments and events, ensuring smooth coordination of team activities
• Liaise with building operations to address and resolve any onsite issues
• Interact with vendors and manage follow-ups
• Oversee shipping and receiving procedures, ensuring accuracy and timeliness
• Ensure security procedures are adhered to, including manual log in’s and signing guests in and out
• Provide support for various events, including reception and concierge duties
• Support the team with scheduling and event planning tasks.
• Skilled in handling inbound calls, efficiently managing both incoming and outgoing calls.
• Strong data entry skills, ensuring accuracy and meticulous attention to detail.
• Experienced in email correspondence, demonstrating detail-oriented and clear communication.
• Ability to schedule appointments, manage calendars, and coordinate meetings.
• Proficient in Microsoft Office Suite, including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
• Familiarity with customer service software to streamline customer interactions and queries.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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