Administrative Operations Support Senior Coordinator - Temporary

Location : Montreal, QC, Canada (Onsite)

Starting Salary : $25.85 to$27.91 / hour (based on experience)

Branch : Strategic Procurement & CRE

Category : Unionized (IAMAW – Clerical)

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Basic Function :

Performs operational and / or administrative duties of a complex nature, using a variety of software applications.These positions require a high level of accuracy due to consequence of error and fines / penalties to the Company and / or loss of revenue. This position requires initiative and judgment

Tasks / Responsibilities :

Analyze, design, format and produce creative high quality documents, reports, etc.

Develop, prepare, and provide statistical reports

Prepare comparative analysis

Plan, coordinate, and execute road shows, where travel may be required

Assist with product displays

Recommend and assist in implementing improved methods and procedures

Provide on-the-job training, direction, guidance and assistance to other employees in the department.

Maintain confidentiality at all times

Record and maintain operational records and / or endorsements

Comply with Company Policies, Collective Agreements and / or Government Regulations

Liaise with internal and external customers

Organize and prioritize workload to meet deadlines

Works with minimal or no supervision

First level troubleshooter of hardware / software

Assist with compilation of operating business plan

Monitor reports, investigate discrepancies and calculate accruals

Audit invoices

Ensure flight crew meals and / or ground allowances are provided

Process and calculate pay adjustments / expenses

Compose, format and prepare correspondence

Operate mainframe printers and related equipment

Prepare and distribute reports to meet production printing deadlines

Control and monitor printing system to maintain availability, serviceability and reliability

Monitor printers for quality control

Coordinate maintenance and up-keep of equipment problems

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Your benefits

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including :

Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.

We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.

Training and development tools to help unlock your full potential.

Qualifications

Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits / visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.

Education :

High School graduation

Skills / Knowledge :

Good interpersonal skills

Excellent communication skills both written and verbal, as well as formatting and proofreading skills

Intermediate knowledge of Microsoft Office applications

Proficiency in spelling, punctuation and grammar

Aptitude for accuracy and detail

Aptitude for math

Experience :

Minimum 3 years office experience

Specific Requirements :

Some positions require the ability to take minutes

Some positions require Licenses, e.g. Driver’s, MOT, AVOP etc.

Some positions may require lifting and climbing.

Some positions may require shift work and / or work staggered starting and stopping times

Some positions may be exposed to weather conditions

Linguistic Requirements :

Priority will be given to candidates that are bilingual in English and French. Air Canada, operating in a global industry and serving customers from all over the world, strives to offer all of its customers a positive and memorable travel experience.

Diversity and Inclusion :

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.