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Human Resources Administrator

Human Resources Administrator

Finance Professionals Inc.Halifax, NS, Canada
6 days ago
Job type
  • Full-time
Job description

Title : Process Specialist / HR Administrator - CWM

Duration : 6 months

Type : Hybrid

Location : Toronto, ON or Bedford, NS

Daily Responsibilities :

  • Receive, review and track new contracts for processing e.g. Statement of Works (SOW), Project Change Requests (PCR), Work Authorizations (WA)
  • Triage new contracts with managers and suppliers, ensuring accuracy and proper fulfillment of contract templates
  • Ensure rates in the contracts align to the Master Services Agreement (MSA) or SOW rates
  • Educate and advise managers of compliance procedures and procedural policies
  • Coordinate Procurement pricing and legal reviews for appropriate contracts
  • Create the SOW record in the CWM system (Beeline) with all the required information, including milestone payments, ensuring all project input is accurate and up-to-date
  • Host and attend meetings with the business and suppliers for the day to day management of contract and resource finishes
  • Follow up and escalation of aging action items with various stakeholders
  • Liaise with Operations Specialists to ensure a smooth transition from project creation in beeline to resource on-boarding

What program / technology / software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it?

Microsoft office applications including :

Excel : strong working knowledge

Outlook : strong working knowledge

Sharepoint

Webex Teams

Beeline CWM software

Must-have Skills / Experiences and / or Education, certifications, qualifications, designations :

  • 1-2 years of experience in a HR or operational or administrative function
  • Experience with MS Office Suite applications (e.g., MS Word, MS Excel)
  • Proven analytical skills and systematic problem solving
  • Strong commitment to professional client service excellence with excellent interpersonal relations and demonstrated ability to work with others effectively in teams
  • Able to multitask and prioritize high volume workload while executing on various initiatives and projects
  • Strong communication (both verbal and written), relationship building, and Stakeholder management is critical
  • Aptitude for learning agility (feeling comfortable with ambiguity)

    • Nice-to-have Skills / Experience and / or Education, certifications, qualifications, designations :

  • Post secondary education in business or Human Resources
  • Prior experience using CWM (Contingent Workforce Management) systems, e.g. Beeline, Fieldglass
  • Knowledge of contingent labor, financial institutions
  • Familiar with Statement of Work
  • Data analysis (intermediate to advanced Excel)

    • Soft Skills :

    Interpersonal / teamwork skills

    Excellent communication skills both written and oral

    Organizational skills

    Adaptability

    Strategic thinking