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Office Manager

Office Manager

Burke Recruiting Inc.Coquitlam, British Columbia, Canada
30+ days ago
Job type
  • Permanent
Job description

Overview :

Job Title : Office Manager

Reports To : CEO

Location : Port Coquitlam, BC

Type : Permanent

Join Our Team as an Office Manager

We are seeking a highly skilled Office Manager to join our team.  This position offers a hands-on opportunity to oversee day to day office operations, supporting the executive team to ensure success for this organization.

What You’ll Do : Management :

  • Oversee and manage day-to-day office operations, ensuring a well-organized and productive work environment.
  • Developing policies and procedures, evaluating and providing recommendations to streamline processes
  • Project Management experience - development of project plans, deadlines and budgets
  • Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
  • Handle confidential correspondence and communications on behalf of senior management.
  • Prepare reports, presentations, and meeting agendas.

Events Coordination :

  • Plan, schedule, and coordinate programs, workshops, and events.
  • Communicate with trainers, consultants, and participants to ensure smooth execution of training sessions.
  • Track training budgets and manage invoices related to training activities.

    • Administrative Duties :

  • Maintain and organize company records, databases, and confidential documents.
  • Process invoices, payments, and expense reports.
  • Support HR functions, including onboarding and coordinating employee training.

    • Qualifications & Skills :

  • Education in Business Administration and or 5+ years in office supervisory role
  • Education and or experience in Project Management
  • Proven experience in supervising staff
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other business software.
  • Proficiency in Smartsheet business software.
  • Proficiency in working with CRM systems.

    • Why Join Us?

    This is a fantastic opportunity to work in a growing organization and having a dynamic environment while contributing to a great cause.