Payroll Coordinator

Job Description

Job Description

Who we are :

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions.

We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company.

Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

We encourage you to apply if your qualifications and experience are a good fit for any of our openings.

Your role :

We're looking for a highly organized, dedicated, and diligent Payroll Coordinator to join our Finance & Accounting team to support our payroll initiatives and the global growth of our fast-paced SaaS company based in Vancouver.

Reporting to the Payroll Supervisor, the Payroll Coordinator will play a key role in administering day-to-day operational and financial activities as they relate to payroll processing and maintenance.

You will work collaboratively within the payroll function of our Finance & Accounting team as well as with Human Resources.

This is a great opportunity for an individual who has strong analytical, prioritization, organization, and interpersonal skills.

This position is well suited for someone with a solid understanding of statutory payroll regulations as well as education or work experience related to business administration with exposure to accounting.

If you are pursuing opportunities in payroll and ready to take the next step in your career, apply today!

Your responsibilities :

• Prepare payroll inputs and ensure that all relevant information is obtained from the Human Resources team in a timely manner, including but not limited to new hires, departures, sales commissions, employee expenses, etc.
• Complete the financial reconciliation and analysis for Canadian and US employee benefit programs for employee withholding, tax and financial reporting purposes
• Assist with the issuance of Canadian T4s, US W2s, UK P60s and P11ds, and other required statutory filings
• Prepare journal entries related to payroll within the financial system (NetSuite)
• Prepare Records of Employment (ROE) for employee departures and terminations
• Prepare incentive payout calculations for input into the payroll system
• Assist with ensuring timely compliance and submission of government reporting and remittance requirements, such as BC Employer Health Tax (EHT), Workers Compensation Board (WCB), and various state authorities, etc.
• Act as a resource and point of contact for payroll inquiries from employees and managers, providing responses on a timely basis
• Collaborate within the payroll team to understand current payroll legislation and requirements and keep informed of pending or forthcoming changes
• Assist in the creation, implementation, and refinement of operating procedures for all payroll processes, within Finance & Accounting and cross-functionally with Human Resources
• Assist in providing variance analysis for payroll and other finance matters, as required
• Assist in other ad hoc requests and projects, as required

About you :

• Minimum 2 years of applicable payroll experience with comprehensive knowledge of payroll regulations
• Experience in a growing, high-tech environment is an asset
• Global payroll experience (i.e. Canada, United States, United Kingdom) is not required but highly valuable
• A diploma or degree in business administration, accounting or related field is required
• Payroll Compliance Practitioner (PCP) designation is an asset
• Intermediate proficiency in Microsoft Office applications such as Excel, Word, Outlook, etc.
• Impeccable accuracy with numbers and high attention to detail
• Ability to exercise tact and discretion in handling sensitive and confidential information
• Exceptional adaptability, organizational, and self-management skills
• Ability to effectively prioritize and manage a dynamic list of work on a day-to-day basis
• Strong sense of deadlines and ownership of work
• Excellent phone etiquette and ability to write clear, concise, and formal business communications
• Ability to work independently as well as within a team with minimal supervision
• Ability to work in a fast-paced team environment
• Familiarity with payroll systems (including Payworks and iSolved) is an asset
• Familiarity with the Salesforce CRM system, NetSuite ERP and other cloud-based accounting applications is an asset

Compensation :

Global Relay advertises the pay range for this role in compliance with British Columbia's pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values.

We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive extended health benefits program, including virtual healthcare and a wellness allowance.

Employees also receive annual allotted vacation days, which increase based on tenure. Other benefits include : Paid sick days, maternity / parental enhancement program, corporate bonuses, and an RRSP contribution matching program.

For Vancouver-based employees, we provide a subsidized meal program, courtesy of our talented in-house culinary team!

British Columbia - Base Salary Range :

$55,000 $65,000 CAD

What you can expect :

At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven.

You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work.

And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work / life balance.

We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.

To learn more about our business, culture, and community involvement, visit .