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Document Management Specialist

Document Management Specialist

PomeroyMontreal, QC, Canada
7 days ago
Salary
CA$60.00 hourly
Job type
  • Full-time
Job description

Job Title : Remote Document Management Specialist (Montreal, Contract)

Job Type : Contract (Remote, must reside in Montreal, Canada)

Compensation : Up to $60 / hr CAD

Job Overview :

We are seeking a highly skilled Document Management Specialist to design, implement, and manage our document management system (DMS). This remote contract role requires expertise in system integration, security compliance, and policy development. Candidates must be located in Montreal, Canada .

Key Responsibilities :

System Design & Implementation :

  • Develop and deploy a scalable, efficient document management system tailored to organizational needs.
  • Analyze stakeholder requirements and translate them into functional system specifications .
  • Ensure optimal performance, reliability, and scalability of the DMS.

Policy Development :

  • Establish document lifecycle management policies covering creation, storage, retrieval, and disposal.
  • Implement access control measures to safeguard sensitive data.
  • Develop and maintain version control policies to manage document updates efficiently.

    • System Integration :

  • Ensure seamless interoperability between the DMS and enterprise systems (ERP, CRM, HR platforms).
  • Lead data migration strategies to transfer existing documentation into the new system.

    • Security & Compliance :

  • Enforce document security best practices to prevent unauthorized access and data breaches.
  • Ensure compliance with industry regulations such as GDPR, HIPAA, and other relevant standards .

    • Training & Support :

  • Provide staff training on document management procedures and tools.
  • Offer technical support to resolve issues related to the DMS.

    • Audit & Quality Control :

  • Conduct regular system audits to ensure data integrity and adherence to compliance standards.
  • Implement quality control measures to maintain document accuracy and accessibility.

    • Required Qualifications :

  • Education : Bachelor’s or Master’s degree in Information Technology, Computer Science, or a related field .
  • Experience : Several years of experience in document management, IT architecture, or enterprise system integration .
  • Technical Proficiency : Strong knowledge of document management software (e.g., FileNet, SharePoint ), database management, and IT infrastructure.
  • Soft Skills : Excellent problem-solving, analytical, and communication skills .