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Event Manager

Event Manager

LOMA AgencyGreater Toronto Area, Canada
7 days ago
Job type
  • Full-time
Job description

EVENT MANAGER

LOMA Marketing Agency – GTA

Title : Event Manager

Location : Toronto, Ontario / GTA

Reports to : Founder & President

About Us :

LOMA Marketing Agency provides superior event-marketing management services for ambitious and forward-thinking companies. Proudly woman-owned, our core strength is our people; a diverse team of industry experts who understand that the best events are about more than throwing a great party—they are opportunities to build brand awareness, generate new business, engage with your customers and prospects and celebrate employee and company milestones. As a trusted partner, we become an extension of our client’s team, creating comprehensive plans that align with the strategic, creative, and experiential goals of their organization, delivering exceptional results every time.

Scope :

Under the direction of the Founder & President, the Event Manager will lead and contribute to projects for various client accounts of varying scope. The manager will also be responsible for general event and administrative support.

Job Responsibilities :

  • Supporting the strategic design and development of client programs, including (but not limited to) project ideation and management, budget management, event logistics, venue and vendor sourcing, contract negotiation, registration, content and creative, onsite execution, post-event surveys and de-briefs, etc.
  • Assist in the creation of proposal documents and event briefs.
  • Managing the registration support hotline, via phone and email, to assist event attendees with all inquiries.
  • Executing attendee courtesy call campaigns to ensure event details are communicated.
  • Support the research, evaluation and procurement of any required event vendors ranging from décor to onsite registration systems to entertainment, among others.
  • Post-event reconciliation and analysis of budgets, event attendance and other key metrics in preparation for debrief presentations.
  • Assisting with the scheduling, note-taking, and note distribution for client planning meetings as required.
  • Comfortable leading client meetings and / or presenting to key stakeholders etc.
  • Using Microsoft Office products and Google Docs to create templates, planning & tracking documents, reconciliation documents and summaries.
  • Onsite event management and execution including logistics documents, schedules, registration, set-up, tear-down, venue and vendor management, production, food and beverage, etc.
  • Additional administrative duties such as maintaining onsite event supply inventory, answering and directing phone calls, managing couriers and shipments as required and other general event and office support.
  • Regular cuddles and playtime with our Chief Cuddle Officer ;)

About You :

  • Excellent interpersonal, verbal and written communication and customer service skills
  • Strong work ethic and a dedication to exceeding client and guest expectations.
  • Extremely organized with a meticulous attention to detail.
  • Able to stay focused and prioritize while managing multiple time-sensitive priorities.
  • Creative and resourceful – never satisfied with the status quo and always looking for ways to improve existing processes and procedures.
  • Strong internet & computer processing skills including Microsoft Office suite & Google Docs.
  • Experience with Excel is a MUST
  • Able to work in a fast-paced, agile and mission-driven organization.
  • A strong team player ready to roll up your sleeves.
  • Passion for the event marketing industry and continuous learning.
  • Able to work flexible hours, including evenings and weekends when required.
  • Not afraid of a 13 lb. Morkie puppy.

    • Qualifications :

  • Minimum of 3-5 years of experience in event management
  • University degree and / or college diploma in events, marketing, or a related field
  • Familiarity with event software (ex. Cvent, Eventbrite, Bizzabo, Reg Online, etc.)
  • Familiarity with virtual event platforms (ex. Zoom, Hopin, Airmeet, EventMobi, Cvent, Swapcard etc.)
  • Valid driver’s license and passport and able to travel between Canada and the United States

    • Physical Demands, including environment :

  • While performing the duties of this job the employee is occasionally required to stand, walk, sit, climb stairs, balance, stoop or kneel.
  • Some of the work of this position may be performed outdoors in varying climate conditions.
  • May be required to lift and / or move up to 25 pounds.

    • Hybrid Arrangement : This position will spend 1-2 days in office (Monday & Wednesday) and the rest (Tuesday, Thursday, Friday) working from home.

    Target Start Date : March 17, 2024

    Compensation : Commensurate with experience.