Accounts Payable Coordinator

DUCA Financial Services Credit Union Ltd.Toronto, Ontario, Canada

7 days ago

Salary

CA$50,392.00 yearly

Job type

Full-time

Job description

Why DUCA?

We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to serve.

We exist to help People, Businesses and Communities Do More, Be More, and Achieve More™ .

DUCA ( www.duca.com ) is the fastest organically growing large Credit Union in Canada distinguished for the following :

Positive, un-big bank like service experience delivered through Member-facing staff in branch, on the phone (Member-Connect) and via our Mobile mortgage specialists, Wealth Management advisors and Commercial and Business Banking Account Managers.
Competitive rates.
Personalized financial solutions, guidance, and service with the lowest possible fees for both Personal and Business Members.
Profit sharing among Members.
Multiple ways to bank—online, mobile app, phone / full-service Member Connect Contact Centre, and, of course, in-branch—DUCA is accessible 24 / 7
A community philosophy of “profits with a purpose” culminating in the creation of the DUCA Impact Lab (www.ducaimpactlab.com), a charitable foundation committed to helping the credit challenged and underbanked. This led to DUCA's designation as a B-Corp certified organization, the first ever credit union to receive this global recognition.

A career with one of Canada’s fastest growing credit unions means you’ll find endless opportunities to make a difference with your unique abilities and perspectives. Our people live their purpose while helping others Do more, Be more and Achieve more with their money and their lives. At DUCA, you’ll be part of a vibrant and collaborative team where you’ll be supported to excel and make an impact, no matter what role you play.

Accounts Payable Coordinator

DUCA is looking for an Accounts Payable Coordinator to join our growing team!

Job Purpose & Summary

The Accounts Payable Coordinator is responsible for running and is the first point of contact for DUCA’s end-to-end accounts payable cycle, ensuring all invoices are paid in an efficient and timely manner while also supporting the Finance team with period-end closing activities. This position processes, verifies, and reconciles invoices, monitors expenses, and keeps a record of it all.

Key Accountabilities & Duties

Organize and identify the nature of invoices to efficiently process them to proper GLs

Ensure approvals from the appropriate business units in accordance with delegation of authority matrix

Process weekly payments via cheques and wires for approved invoices and monitor bi-weekly Accounts Payable Aging to ensure items are paid on time

Book the bank transfers in the core banking system and make credit card payments, ensure accuracy and timeliness

Initiate and co-ordinate the proposed transition from cheque payments to EFT payments

Reconcile vendor statements, communicate with vendors as first point of contact to discuss invoice related issues, if any, and resolve them

Field incoming calls and emails from vendors; respond, redirect, or escalate as appropriate

Review employee travel and expense reports to ensure proper coding and approval and adherence to company policies

Work closely on project related expenses to review and determine appropriate accounting treatment (capital or expense)

Reconcile project expenses and compare actual spent to budget and collaborate with the business units to analyze and justify variances

Prepare reconciliations for the month-end and year-end close processes

Assist with annual audits and business units’ requests for invoices

Assist in analyzing and documenting significant periodic expense variances

Help determine opportunities to streamline processes, identify automation opportunities, eliminate unnecessary or redundant tasks, and improve governance and oversight

Develop and implement accounts payable procedures by documenting and analyzing current procedures and recommending changes

Complete other accounting related duties, as required

Occupational Experience & Education Requirements

2+ years of accounts payable related working experience

Understanding of principles of finance, accounting, and bookkeeping required

Degree in (or working towards) Accounting, Finance or Commerce considered an asset

Knowledge, Skills & Attributes

Strong analytical and communication skills (written and oral)

Strong mathematical and data entry skills

Ability to multi-task with a high level of attention to detail and accuracy in a deadline driven environment

Ability to prioritize tasks and manage an increased workload and demands during peak periods

Strong computer skills including Microsoft Word, Excel, and Adobe

Ability to establish and maintain effective working relationships with co-workers at all levels within the organization

Strong problem-solving and investigative skills, and the ability to make sound recommendations

Demonstrated discretion and confidentiality when handling sensitive information

Working Conditions

Normal office environment with standard work week of 38 hours with additional time required to meet deadlines and project deliverables.

Department : Finance

Primary Location : Corporate Office - 5255 Yonge Street, North York

Employment Status : Full-time

Hours per Week : 38

Salary : The annual salary range for this position starts at $50,392. Actual annual base salaries will vary depending on relevant job-related factors such as experience, knowledge, skills, qualifications, and education / training. Depending on the position, DUCA’s total compensation package may include incentive compensation tied to company and individual performance or other benefits.

Number of Vacancies : 1

DUCA is committed to employment equity and encourages applications from all qualified candidates. Recruitment related accommodations will be provided upon request.

Qualified applicants are encouraged to submit their application. Applications must include a resume.

We thank all applicants but only those considered for an interview will be contacted.