[Property Admin Assistant

We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service.

Responsibilities :

• Assist the Property Manager with preparation and tracking of annual budget (TMI forecast   versus actual) and obtaining any necessary supporting documents and reports
• Provide administrative support to the office / department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties
• Assist in preparing scheduled reports and coordinating flow of information within the company
• Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards
• Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards
• Responsible for ordering the necessary supplies,
• Assist the Property Manager in collecting and entering monthly rents and tenant sales
• Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.
• Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,
• Provide administrative support to the Property Manager.
• Maintain and update tenant lists / files and other files (TMI binders) as necessary.
• Prepare correspondence as necessary i.e. formulate and distribute tenant letters.
• Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.
• Maintain accounting / invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices / credits

1-3 years previous relevant experience in a property management administrative role

Proficient in basic accounting skills and knowledge

Excellent verbal and written communication skills

Proficient in Word & Excel

Proven organizational skills and ability to meet deadlines

Detail oriented with a proven ability to simultaneously address competing priorities

Ability to resolve problems using facts and sound reasoning

Ability to work both independently and as part of a team.

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