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Executive Assistant

Executive Assistant

veritreeVancouver, BC, CA
30+ days ago
Salary
CA$70,000.00–CA$85,000.00 yearly
Job type
  • Full-time
  • Quick Apply
Job description

About Us :

veritree is an award-winning climate tech start-up based in Vancouver. Launched in 2021, our technology measures and verifies the impact of global restoration efforts from the ground up. We are a small team on a big mission to plant 1 billion verified trees by 2030 with our community of businesses, planting organizations, and consumers who believe in the transformative power of verified restoration projects to create real and meaningful impact for the planet, nature, and people.

About You :

We are seeking an exceptional Executive Assistant to the CEO to join our dynamic and purpose-driven team. In this pivotal role, you will act as a trusted partner to the CEO, providing seamless administrative, professional, and personal support to ensure their time and energy is focused on driving the company’s mission forward. While your primary responsibility is to support the CEO, you will also assist other executives as necessary.

This role requires a proactive and resourceful individual who thrives in a fast-paced environment, demonstrates impeccable organizational skills, and maintains the highest level of confidentiality and professionalism. You will play a key role in managing communication, schedules, and strategic initiatives. Your contributions will be instrumental in fostering efficiency and enabling the CEO (and other executives) to achieve their goals.

What will you be doing?

  • You will provide administrative and personal support for the CEO to ensure their time is maximized on the needs of both the veritree business, as well as their duties at our sister company tentree.
  • You will monitor, respond to, and distribute incoming communications in a positive and professional manner.
  • You will maintain calendars and coordinate appointments, business meetings, and conferences; both virtual and in-person.
  • You will be proactive in ensuring all supporting materials and equipment are in working order before meetings and events.
  • You will draft confidential and time-sensitive documents including presentations, spreadsheets, correspondence, meeting minutes, and progress reports.
  • You will conduct market research on behalf of the CEO to support outbound sales initiatives and other business objectives.
  • You will be responsible for coordinating business travel arrangements while confirming all required documentation is accurate.
  • You will support reconciling and submitting expense reports with a high level of accuracy.
  • You will partner with the CEO to identify opportunities for speaking engagements, networking, and partnership opportunities.
  • You will research and identify areas for process and systems improvements, as it relates to creating efficiencies with scheduling or other administrative tasks.
  • You will assist with other ad hoc tasks for the executive team as needed.

Requirements

Professional Requirements :

  • 3+ years experience supporting senior-level management in an office environment
  • Experience as an executive assistant in a growing startup is considered an asset.
  • Intermediate to advanced ability in Microsoft Office Suite and Google Suite with aptitude to learn new software and systems.

    • Personal Strengths :

  • Ability to anticipate, understand, and respond to the needs of CEO and other executives with minimal supervision.
  • Excellent attention to detail, including accuracy of data
  • Superior organizational skills with proven ability to manage multiple priorities at once under shifting deadlines.
  • Exceptional verbal and written communication skills with demonstrated ability to exercise the utmost discretion with confidential information
  • Highly effective interpersonal skills and the ability to work cooperatively with all department levels
  • Passionate about the environment with a desire to make a meaningful and positive impact on our planet

    • Benefits

  • Extended healthcare plan
  • Generous paid days off
  • Opportunities for training and development
  • Employee discounts at tentree

    • A typical hiring range for this position is CAD $70,000 - $85,000 per year with the final salary offer based on your qualifications, job-related skills, and relevant experience. In addition, veritree's total rewards offering also includes comprehensive benefits, a certified inspiring workplace, and exclusive perks to reward your exceptional performance and contributions.

    veritree is an equal-opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment is decided on the basis of qualifications, merit, and business needs