What is the Opportunity?
Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Administrator to help us get there!
Reporting to a member of the Project Team, the Project Administrator will be responsible for supporting the daily activities of the job site.
What You'll Do Here :
- Learn, interpret, and applies organizational policies, rules, and regulations.
- Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance.
- Handle invoices with respect to distribution to appropriate departments for approval.
- Establishes accounts with local suppliers for miscellaneous items for the site.
- Assists with the creation and submission of project billing.
- Coordinates and prepares job packages including locates, permits, materials.
- Ensures and assists in the completion of accident reports.
- Meets and greets all visitors in a positive friendly manner.
- Maintains an organized filing system on site.
- Performs other duties and responsibilities as required.
- Repetitive movement (data entry).
- Able to perform in a fast-paced environment.
- Prolonged sedentary positioning.
- Travel to site locations will be required.
- Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.
What You Bring to the Team :
- 1-2 years’ experience as a Project Administrator in a construction industry.
- Superior written and verbal communication skills (preparation and proofreading of documents).
- Experience working with SAP is an asset.
- Ability to show discretion with confidential and / or personal material.
- Ability to work well under pressure and meet deadlines with poise and confidence.
- Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
- Ability to work independently as well as a member of a team.
- Professional interaction with all levels of staff within the organization from front line to senior executive.
- Always exhibit a polite and professional manner.
- Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
- Be a champion of inclusion and diversity.
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