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Administrative Support

Administrative Support

Proline Management Ltd.Victoria, British Columbia, Canada
18 days ago
Salary
CA$40,000.00–CA$44,000.00 yearly
Job type
  • Temporary
  • Quick Apply
Job description

Administrative Support

We’re looking for a detail-oriented Administrative Support specialist to assist our Accounting Department. While this role is primarily administrative—focused on organizing documents, managing correspondence, and supporting the team with various office tasks—some familiarity with accounting processes is a plus. This is not an accounting position, but an understanding of cash handling practices and general accounting terminology can be beneficial. If you thrive in a structured environment and enjoy keeping operations running smoothly, we’d love to hear from you

This is a temporary in-office position, based out of our Langford head office, to provide coverage during parental leave, with an expected duration of 12 months. The preferred start date is April 1, 2025.

This is YOU to a ‘T’ :

  • You are confident, kind, patient, a great listener and above all else have a team centric approach.
  • You build consensus within diverse groups and manage expectations clearly.
  • You diffuse situations and handle conflict and negative emotions effectively.
  • You enthusiastically support positive changes and see opportunities rather than challenges.
  • You take initiative and go above and beyond to get things done. You're always ready to step up and contribute wherever needed.
  • You have a sense of humor and have fun.
  • You create systems to keep organized and stay on top of lots and lots of emails and tasks.
  • You love learning, setting goals, and are open to guidance and feedback.

The role day to day :

  • Assist with various administration / office duties such as mailing, filing, and scanning.
  • Update and maintain our property management database.
  • Handle confidential documents with complete discretion.
  • Effectively support the Accounting Supervisor and team.
  • Work with the Arrears team whose core responsibility is the delivery of positive, appropriate, and sustainable outcomes for our clients, which help them to maintain and regain financial stability.
  • Assist with answering department office phone calls and transferring them to the appropriate person where needed.
  • Verify cash deposits
  • Follow office and company protocol regarding service.
  • Attend regular meetings.
  • Positively represent the company in the community.
  • Provide in office support to remote members of the accounting department.
  • Other duties as required.

    • A little about us :

  • We are friendly, hardworking and a little weird.
  • Our purpose is helping people live and grow together in every way possible.
  • Our paradigms we strive for are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism and our Purpose is helping people live and grow together.
  • Do you want to know more? Visit our website https : / / www.prolinemanagement.com

    • Experience & Qualifications :

  • Must possess a high level of moral judgment for handling confidential information and monetary transactions.
  • Effective attention to detail and a high degree of accuracy.
  • Excellent typing and knowledge of computer systems including Outlook, Word and Excel is required.
  • Valid driver's license and reliable motor vehicle is an asset.
  • Clean criminal record check.
  • Ability to handle multiple things going on at once including multitasking, meeting deadlines, and maintaining clear communication with the team and clients.

    • Position Details :

  • This is a temporary, full-time, in-office position. However, we also welcome applications from qualified part-time candidates who can commit to at least 20 hours per week, with a set schedule of Monday to Friday, 9 : 00 AM – 2 : 00 PM.
  • 40,000-44,000 annually to start, based on experience and qualifications.
  • Office hours are Monday through Friday, 8 : 30 am – 5 pm, with a 1-hour lunch break.
  • Weekends and statutory holidays off.

    • Other Details :

  • Wellness and Social Committees.
  • RRSP matching.
  • Health Benefits.
  • Paid days off on your birthday and job anniversary.
  • Paid volunteer days and other volunteer opportunities.
  • Monthly get-togethers for lunch.
  • Seasonal staff parties.
  • Employee referral program.
  • Education reimbursement program.
  • Opportunities for growth.

    • We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administrative Support role with us. We are looking forward to reviewing your application!

    Please note that only selected for the interview process candidates will be contacted.

    About Proline Management Ltd. :

    With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.