Administrative Assistant

Description

ADMINISTRATIVE ASSISTANTBase salaryCAD$40,500 - $50,500*PlusBonus, Equity & Benefits* Pay transparencyOur salary ranges are determined by role, level, and location.

The range displayed on our job posting reflects the minimum and typical maximum target for new hire salaries for the position, it does not reflect the maximum salary for the role over time.

Within the range, individual pay is determined by job-related skills and experience demonstrated during the interview process.

What you will be doing : The Administrative Assistant acts as the central point of contact for our President’s office and provides administrative support to various members of the Executive Leadership Team as assigned by the Director, Administration & Executive Assistant to the CEO.

With high attention to detail, the Administrative Assistant is accountable for a variety of organizational, scheduling, event management and clerical duties as needed by our Leadership Team.

They ensure the President’s office is operating at the 360standard, managing day-to-day office obligations and inquiries.Responsibilities include :

• Responsible for heavy calendar management, including calendar interactions withvarious time zones and administrative duties such as ad hoc projects, records management, emailing, tracking and followthruof tasks etc.
• Organize onsite / offsite events and meetings, Teams / Zoom and travel logistics, including flights, ground transportation, and / or hotel reservations, team events, and related catering and logistics and tracks to budget.
• Manage and analyze multiple forms of incoming communication including : - receiving, screening, and handling calls, Teams and emailsrequests
• Working with the Administrative Team to ensure traveller needs are being supported on a 24x7x365.
• Prepare presentations and reports for external / internal meetings,appointmentsand conference calls. Research and collate information from a variety of sources such as reports, documents andcorrespondence
• Clerical support : prepare and submit expense reports, filing, scanning,photocopying
• Manage accounts and invoices ensuring the streamlining of services where applicable.
• Assist with the planning and coordination of team events such as holiday parties, All-Hands meetings, Go-to-market meetings etc.
• Ensure the overall efficiency of daily operations by monitoring day-to-day workflow and delegating tasks accordingly.
• Work closely with the administrative team to ensure standards and processes are followed and adhered to.

What you’ll bring to this role :

• Exceptional knowledge of Microsoft Office and Outlook
• Effective verbal, writtencommunicationand interpersonal skills
• Outstanding organizational and follow-thruskills
• Fast learner, detail oriented, efficient working style and ability to workindependently
• Ability to work in a fast-paced environment, under pressure and very tightdeadlines
• Excellent analytical,thinkingand problem-solving skills
• Excellent prioritization and time management skills.
30+ days ago