Human Resources Administrator

Who We Are : Paracel Laboratories Ltd. is a full-service environmental and Indoor Air Quality laboratory. Our main laboratory facilities are located in Ottawa. Paracel laboratories also has an environmental chemistry laboratory in Hamilton and a mold and asbestos laboratory in Mississauga. Paracel has additional service depots located in Kingston, London, Niagara, Windsor, and Richmond Hill. We support a broad spectrum of projects for professional clients from across Canada. Our client base primarily consists of major environmental consultants, all levels of government, and industry, predominantly located in Ontario. The Opportunity : We are seeking a detail-oriented and highly organized HR Administrator to support our growing HR team. The HR Administrator will play a vital role in ensuring the smooth operation of HR functions, including recruitment support, HR documentation, benefits administration, and employee relations. This is an excellent opportunity to join a dynamic and fast-paced work environment where you can develop and enhance your HR skills. Reporting to the HR Manager, you will be responsible for providing administrative support in various HR functions and ensuring the accuracy and confidentiality of employee records. You will work closely with employees, managers, and external partners to support HR initiatives and contribute to a positive workplace culture. Location : This role is a full time; on-site at 2319 St. Laurent Blvd., Suite 300, Ottawa, Ontario, K1G 4J8. Key Responsibilities : Recruitment Support : Post job ads, screen resumes, coordinate interviews, and assist with selection processes. HR Documentation & Onboarding : Maintain employee files, draft contracts, and support new hire orientation. HRIS & Data Management : Manage HRIS databases, ensuring accuracy, confidentiality, and generating HR reports. Benefits Administration : Assist with enrollments, answer benefit-related queries, and liaise with providers for issue resolution. Compliance & Policy Support : Support policy communication, assist with handbook updates, and maintain HR documentation. Employee Relations : Act as the first point of contact for HR queries, resolve employee issues, and support engagement initiatives. Performance Management : Assist in planning performance reviews, supporting employee development plans, and coordinating training programs. Key Qualifications : Diploma or degree in Human Resources or a related field. Minimum 1–2 years of HR administrative experience, including recruitment. Exceptional communication skills in all mediums (English mandatory). Strong organizational skills with the ability to function constructively in a dynamic environment. Positive attitude, superior listening skills, and a customer-service-oriented mindset. Ability to meet fixed deadlines, initiate and follow up on actions. Excellent interpersonal and written / oral communication skills with the capability to collaborate with internal and external stakeholders, including senior leadership, employees, suppliers, and customers. Demonstrated ability to adapt to flexible work schedules and changing job priorities. Proven experience using web-based and HRIS tools, sites, and techniques specific to recruiting and managing employee information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Ability to respond to sensitive issues with tact and diplomacy. Strong attention to detail and ability to manage multiple tasks simultaneously. To Apply : In addition to your resume, please include a cover letter in your application. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Paracel Laboratories is an equal-opportunity employer. If you require accommodation during the recruitment process, please let us know, and all efforts to provide the appropriate accommodation will be put into place.   Powered by JazzHR