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Senior Legal and Records Administrator (remote)

Senior Legal and Records Administrator (remote)

Robert HalfSudbury, ON, CA
10 days ago
Salary
CA$40.00–CA$45.00 hourly
Job type
  • Remote
  • Quick Apply
Job description

Job Overview :

We are seeking a highly organized and detail-oriented Senior Legal and Records Administrator to support the Pension Committee and executive leadership team. This role requires expertise in municipal law, meeting coordination, and records management. The ideal candidate will have experience as a municipal clerk, a strong understanding of legal documentation, and familiarity with term sheets related to pensions.

Key Responsibilities :

  • Serve as a records keeper, ensuring accurate documentation of meetings and legal proceedings.
  • Take detailed minutes for Pension Committee meetings and other executive sessions.
  • Develop and distribute agendas under the direction of leadership.
  • Coordinate meeting schedules, ensuring attendance from key stakeholders.
  • Prepare and distribute meeting packages in a timely manner.
  • Manage legal documentation and records, ensuring compliance with relevant regulations.
  • Work closely with executives to provide briefings on complex legal and pension-related matters.
  • Maintain strong organization and information management practices.
  • Assist in managing term sheets and pension-related documentation.
  • Collaborate with internal teams to streamline administrative processes.

Qualifications & Skills :

  • Proven experience as a Municipal Clerk, Law Clerk, or similar role.
  • Strong knowledge of legal terminology and municipal law.
  • Experience taking minutes and managing records for executive-level meetings.
  • Familiarity with pension plans, payroll, and financial documentation.
  • Excellent organizational and time management skills.
  • Ability to manage multiple tasks and competing priorities efficiently.
  • Strong written and verbal communication skills.
  • Experience coordinating technical briefings with senior executives.
  • Proficiency in Microsoft Office Suite and document management systems.

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