office assistant

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Office
• Rural area
• General office

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work

Computer and technology knowledge

• Microsoft Dynamics NAV
• MS Word
• MS Excel
• MS Outlook

Equipment and machinery experience

• Scanner

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Sitting
• Attention to detail

Personal suitability

• Hardworking
• Outgoing
• Positive attitude
• Time management
• Dependability
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Team player

Screening questions

• Are you available for shift or on-call work?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?

Experience

• 2 years to less than 3 years