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Administrative & Office Coordinator

Administrative & Office Coordinator

Algo Communication USABurnaby, Other, Canada, V5J 5L2
7 days ago
Job type
  • Full-time
Job description

Algo is a rapidly growing technology company specializing in the manufacturing and supply of audio and video communication products. Our innovative solutions are designed to make industrial communication safe, simple, and effective. We collaborate with some of the largest technology companies globally to deliver cutting-edge products to our customers.

Position Overview

We are seeking a highly organized and versatile Administrative & Office Coordinator to join our team. This role combines administrative support, office management, facilities maintenance coordination, HR and recruitment support, and accounting support responsibilities to ensure smooth day-to-day operations. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative & Office Support

  • Coordinate travel arrangements.
  • Prepare correspondence, reports, presentations, and other documents.
  • Maintain office records, files, and documentation in an organized and secure manner.
  • Serve as the first point of contact for internal and external communications.
  • Order and maintain office supplies inventory.
  • Manage incoming and outgoing mail and deliveries.

Facilities & Maintenance Coordination

  • Perform or coordinate building maintenance tasks such as plumbing, HVAC, pest control, and alarm systems.
  • Ensure office and facility areas are well-maintained and functional.
  • Work with external vendors for repairs and ongoing maintenance.
  • Address any facility-related concerns and coordinate solutions promptly.

    • HR & Recruitment Support

  • Assist with onboarding and offboarding processes, including scheduling orientations.
  • Support staff events, meetings, and training sessions.
  • Assist in screening resumes and conducting initial candidate outreach.
  • Coordinate interview schedules and communicate with candidates.
  • Support hiring managers with recruitment documentation and processes.

    • Accounting Support

  • Assist in processing invoices, expense reports, and accounts payable / receivable tasks.
  • Reconcile credit card statements and track departmental budgets.
  • Support month-end and year-end financial processes, as needed.
  • Assist Accounts Payable with printing invoices and matching packing slips.
  • Support cheque runs, including printing cheques, stapling invoices, and filing AP invoices.

    • Qualifications

  • Education : High school diploma required; post-secondary education in administration, business, or related fields preferred.
  • Experience : 2-4 years of experience in administrative, office management, facilities coordination, HR, or accounting support roles.
  • Skills :

    • o Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

    o Familiarity with accounting software (e.g., QuickBooks) and HRIS systems (e.g., Rippling, Humi) is an asset.

    o Strong organizational, multitasking, and time management skills.

    o Excellent written and verbal communication skills.

    o High level of discretion and professionalism when handling sensitive information.

    Personal Attributes

  • Self-starter with a proactive and problem-solving mindset.
  • Detail-oriented and committed to accuracy in all tasks.
  • Adaptable and comfortable working in a dynamic, fast-paced environment.
  • Strong interpersonal skills and a team-oriented attitude.

    • PI262145068