Account Payable Coordinator

Job Title : Accounts Payable Coordinator

Location : North York, ON.

Full-time, Permanent.

Hybrid (3 days from home)

52,000 per year.

Job Purpose :

Accounts Payable Coordinator is responsible for managing the full cycle of accounts payable, including duty drawback, operating expenses, trade payables, and employee travel claims and reimbursements.

Key Responsibilities and Accountabilities :

Oversee Accounts Payable functions for all associated companies, including :

Maintaining an ongoing record of payables

• Preparing monthly cash forecasts
• Processing electronic transfers and payments
• Conducting cheque runs
• Preparing account analysis as needed
• Generating and reviewing the monthly aging report
• Researching and resolving any invoice discrepancies
• Ensuring timely payments
• Filing monthly HST / GST returns
• Maintaining and updating vendor files in accounting software
• Assisting with month-end closing processes
• Preparing audit schedules annually, including W1099 and T4A
• Process and submit duty drawback claims
• Oversee patents and trademarks registration and renewals
• Reconcile statements, ensuring all corporate and individual credit cards are paid by the due date
• Reconcile and settle monthly rent, utilities, and related expenses
• Handle accounting for associated companies and group company payables
• Prepare all relevant reports and schedules for associated and operating companies
• Complete month-end accrual preparations
• Investigate and dispute customer claims, gathering necessary support materials
• Manage deductions with third-party subcontracted relationships
• Prepare a monthly landed import cost report
• Contribute to AP automation efforts and improve process efficiency
• Perform additional duties as assigned.

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