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Project Coordinator HIS

Project Coordinator HIS

William Osler Health SystemBrampton, Ontario, Canada
12 days ago
Salary
CA$96,505.50 yearly
Job description

Osler is driven by a strategic vision to go beyond for our people and communities. As part of this commitment we are embarking on an exciting digital transformation to implement a new modernized hospital information system (HIS). Our dedicated HIS team will collaborate closely with our trusted HIS vendor (Epic) and internal subject matter experts to develop a fully functional system that will empower us to deliver exceptional care and services.

This is a 22 month contract position. The Project Coordinator will be responsible for coordinating project activities supporting the various teams maintaining schedules and managing logistics to ensure all end user readiness. This role is part of the HIS project structure with a key responsibility to design deliver and sustain our systems to address both clinical and nonclinical needs ensuring the HIS is utilized effectively and efficiently in patient care.

Accountabilities :

  • Develop and manage schedules review and revisions
  • Collaborate with clinical and nonclinical operational leadership for schedule development and the need for flexible hours based on the enduser schedules (e.g. afterhours sessions to accommodate various shifts.)
  • Coordinate logistics for resources needed for the project
  • Develop and facilitate enrollment process with learning management system
  • Validation of attendance and successful completion of assessments
  • Work closely with the internal Epic HIS project team to establish the process for provisioning access to all users once formal proficiency is successfully completed
  • Develop reports evaluations and participant surveys
  • Planning implementation and evaluation of assigned projects (i.e. upgrades adoption sessions)
  • Collaborate with the Medical Staffing Office to seamlessly integrate physician personalization sessions into existing onboarding processes enhancing engagement and delivering a comprehensive experience
  • Create and maintain documentation to build a repository of key configuration decisions and associated build
  • Attend meetings to discuss deliverables issues end user concerns and upcoming milestones
  • Work closely with HIS team members to identify and troubleshoot issues to find creative resolutions
  • Partner with the Epic HIS vendor representatives to maintain communication and help vendor staff understand hospitals operational needs
  • Participate in an oncall rotation to provide 24 / 7 support
  • Work extended hours (days evenings nights weekends) as required

Qualifications :

  • Bachelors degree in a related field is required
  • Experience in a health care organization and hospital operations is an asset
  • Experience with various platforms and instructional design software to deliver content and schedules is an asset
  • Previous experience working with a modernized HIS at an EMRAM Stage 6 or higher and / or Epic certification is an asset
  • Strong understanding of hospital workflows in either clinical or nonclinical areas is an asset
  • Demonstrated critical thinking skills strong organizational skills and welldeveloped written and verbal communication skills are required
  • Demonstrated proficiency working with Microsoft Enterprise applications (i.e. Microsoft Visio Word Excel PowerPoint Outlook SharePoint OneNote) is required
  • Ability to learn new software and systems demonstrating technical aptitude
  • Ability to work in an agile environment to deliver an HIS that meets end user needs
  • Ability to work independently and in collaboration with a team to meet project milestones and ensure successful project delivery
  • Ability to analyze user requirements and produce creative solutions to meet end user needs
  • Ability and willingness to support project success in a manner that goes beyond completion of assigned tasks
  • Ability to persevere in a high intensity project to overcome obstacles and difficult situations within a time sensitive implementation
  • Must demonstrate Oslers Values of Respect Excellence Service Compassion Innovation and Collaboration

    • Additional Information :

    Hours : Currently Days (subject to change in accordance with operational requirements)

    Salary Range :  $77200.50  $96505.50

    Application deadline : February 14 2025

    LIHT1

    LIHybrid

    Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process please notify Human Resources at .

    While we thank all applicants only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only and not for any other purpose.

    Remote Work : Employment Type :

    Contract

    Key Skills

    Microsoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination

    Vacancy : 1