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Assistant Accounting Manager

Assistant Accounting Manager

Cartel Inc.Toronto, CA
23 days ago
Job type
  • Full-time
Job description

Job Description

Assistant Accounting Manager

Key Responsibilities

  • Report directly to the Managing Partner and Senior Partner on all financial matters, including accounting, cash flow, budgeting, and financial planning.
  • Manage the firm’s accounting operations using PCLaw, including the preparation of weekly, monthly, and annual financial reports.
  • Oversee Accounts Payable and Accounts Receivable functions, ensuring timely and accurate processing.
  • Reconcile Trust Accounts and General Accounts to comply with Law Society of Ontario (LSO) regulations, including documentation for all trust-related transactions.
  • Prepare and submit the LSO Annual Report for all lawyers and handle LawPro Professional Liability Insurance matters.
  • Manage disbursements, billings, and the calculation of transaction levies.
  • Conduct monthly and annual reconciliations, including adjusting entries and accurate maintenance of financial records.
  • Train staff on the use of PCLaw to ensure operational efficiency and compliance.
  • Prepare daily cash flow reports, allocate expenses to appropriate accounts, and review bank accounts online daily.
  • Oversee payroll operations, including setting up new hires in ADP, payroll reconciliation, and the preparation of T4s and year-end filings such as EHT.
  • Administer the firm’s benefits program, calculate bonuses and compensation for lawyers, and maintain the Equitrac system.
  • Maintain the fixed assets register and determine capital asset classification for purchases.
  • Manage HST filings and payments for the partnership and associated management companies.
  • Liaise with the firm’s bank and CPA on financial matters.
  • Prepare monthly invoices for management companies and post bank deposits.
  • Open new files in PCLaw and handle other day-to-day accounting duties as required.

Qualifications

  • 5+ years of accounting experience, preferably within a law firm environment.
  • Strong proficiency with PCLaw and experience with ADP payroll systems.
  • Comprehensive knowledge of LSO rules for trust and general account management.
  • Expertise in financial reporting, reconciliations, and compliance, including the preparation of financial reports and legal filings HST, EHT, LawPro).
  • Strong organizational skills with the ability to manage multiple priorities and meet strict deadlines.
  • Exceptional attention to detail and analytical skills.
  • Proven experience in staff training and mentoring, particularly in legal accounting software.
  • Excellent communication and interpersonal skills for liaising with partners, lawyers, banks, and external stakeholders.
  • Advanced proficiency in Microsoft Excel and other accounting tools.
  • Ability to work both independently and collaboratively in a fast-paced legal environment.

    • Tagged as : Accounting, Accounting Manager