Finance and Admin Clerk (Clerk 2)

About Us

At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.

About Our Opportunity

Are you a terrific multi-tasker? Do you thrive in a fast-paced environment and enjoy working as part of a team? Then, this is your next career opportunity as a Finance and Administrative Clerk.

In this role, you will be the backbone of our Head Office, handling essential office administration tasks and supporting our Finance and Administration team both on-site and remotely. Your contributions will be vital in ensuring seamless payment processing activities and providing comprehensive administrative support to our dedicated team.

Primary Accountabilities

Your responsibilities will encompass a broad range of tasks. For general office administration, you will coordinate internal and external meetings and events, manage office inventory requests, and serve as the first point of contact for facilities-related issues. You will coordinate mail, ensure urgent matters are efficiently addressed, answer telephone inquiries, and draft various types of correspondence. Your role in payment processing will involve receiving, verifying, balancing, and maintaining payments related to clients and suppliers, analyzing invoices, and ensuring appropriate authorization and coding for payments.

You will create and submit cheque requisitions, verify vendor numbers, and maintain accurate and detailed files in compliance with our filing systems. Additionally, you will provide support to management and the Finance and Administration team by scheduling meetings, formatting documents, recording minutes, and preparing reports.

Qualifications and Experience

You will have at least three (3) years of experience in an administrative support role, ideally with exposure to finance-related tasks. Your background demonstrates excellent customer service skills and a proven ability to assist and communicate effectively both in person and by phone.

You excel under pressure and can work independently in a fast-paced environment. Your accurate keyboarding skills, combined with a working knowledge of various software programs, Microsoft Office, and databases, enable you to deliver efficient and effective administrative support.

While not required, the following qualifications are considered assets :

• Completion of a business course
• Knowledge of services and programs offered by the Department and other community agencies
• Experience with financial tasks such as payment processing, invoice verification, and creating cheque requisitions
• Familiarity with SAP

We will assess the above qualifications and competencies using one or more of the following tools : written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to :

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here : Benefits for government employees.

Working Conditions

Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.

Your normal work week is 35 hours / week, 7 hours / day.

What We Offer

Pay Grade : CL 13 Salary Range :   $1,;- $1,;Bi-Weekly