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Office Administrator

Office Administrator

Stonerise Constructionwaterloo, on, Canada
9 days ago
Job type
  • Full-time
Job description

We are seeking a highly organized and detail-oriented Office Administrator to support our team. The ideal candidate will possess excellent communication skills, both written and verbal, and demonstrate the ability to multitask in a fast-paced construction environment. This role requires proficiency in all Microsoft Office programs and a proactive approach to administrative and project support tasks. This is an in-person, on-site position at our Waterloo, ON location.

Key Responsibilities :

  • Provide administrative support to the Vice President of Construction and other team members as needed.
  • Prepare and edit correspondence, reports, and other documents with a high level of accuracy and professionalism.
  • Maintain and organize project files, contracts, and documentation for construction projects.
  • Assist in preparing and distributing project-related reports, presentations, and proposals.
  • Track and manage the construction materials, tools, and equipment inventory. This includes keeping accurate records of stock levels and ensuring that inventory is organized and accessible.
  • Work closely with project managers and site supervisors to maintain material counts and equipment logistics.
  • Conduct regular audits of inventory to ensure accuracy and compliance with company policies. Address any discrepancies or issues that arise
  • Ensure compliance with company policies and procedures related to billing and accounting.
  • Act as a point of contact for internal and external stakeholders, ensuring timely communication.
  • Handle incoming emails, and other communications professionally and efficiently.
  • Perform general office duties, including ordering supplies, filing, and data entry.
  • Assist with invoicing, budget tracking, and expense reconciliation as needed.
  • Manage daily office operations, greeting visitors, and handling correspondence.
  • Assist in planning and coordinating special events

WHAT WE ARE LOOKING FOR

  • Post secondary education in business administration, human resources or related field preferred.
  • A minimum of 5 years’ experience in an administrative or human resource role, preferably within the construction industry.
  • Extremely well-organized with strong attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multi-task and prioritize in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.).
  • Strong problem-solving skills and the ability to work independently.
  • Professional demeanor with a positive attitude.
  • Ability to handle confidential information with discretion.

    • WHAT WE OFFER

  • Competitive salary based on experience.
  • Health, dental, and vision insurance options.
  • Paid time off and holidays.
  • On-site parking

    • We are strongly committed to employment equity, and we support diversity. If you require accommodation during the application process, please advise me in your cover letter.

    By applying to this position, you are confirming you are legally entitled to work in Canada.

    We thank you for your interest; however, only candidates selected for interviews will be contacted for follow-up.