Administrative Assistant

JOB STATEMENT : Guardian Capital Group Limited (Guardian) is a global investment management company servicing institutional, retail and private clients through its subsidiaries. As at June 30, 2024, Guardian had C$58.6 billion of total client assets while managing a proprietary investment portfolio with a fair market value of C$1.1 billion. On July 2, 2024, Guardian completed its acquisition of Sterling Capital Management, LLC, a Charlotte, North Carolina-based investment management firm, adding approximately C$104.0 billion (US$76.0 billion) in client assets. Founded in 1962, Guardian’s reputation for steady growth, long-term relationships and its core values of authenticity, integrity, stability and trustworthiness have been key to its success over six decades. Its Common and Class A shares are listed on the Toronto Stock Exchange as GCG and GCG.A, respectively. To learn more about Guardian, visit www.Guardiancapital.Com.We are looking for an Administrative Assistant to provide administrative and strategic support to our Institutional Investment leaders at our head office in downtown Toronto. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail with a service-oriented attitude is also essential. ESSENTIAL FUNCTIONS : Manage meetings, including scheduling, preparing agendas, arranging catering, taking minutes and documenting action items for Institutional Investment leaders; Build and maintain productive relationships with internal and external stakeholders; Completes expense reports and processes on behalf of the Institutional Investment leaders; Works independently to manage timing, action plans, correspondence, reports and other documents ahead of need; Perform backup function for other Executive / Administrative Assistants, the Receptionist, and Office Services during absences to ensure that support is provided on an ongoing basis; Coordinate travel arrangements and reservations, as required; Assist in the coordination of events and marketing initiatives; Manage and maintain documents and records accordingly, ensuring data / documentation integrity and ease of reference and retrieval as required; Assists in ad-hoc reports special projects as needed; andOther duties and responsibilities, as required.QUALIFICATIONS : Post-secondary educationMinimum of 5 years of experience in an Administrative Assistant role or other relevant experiencePrevious financial services experience preferred Excellent and top-notch skills and experience in the entire MS Office SuiteExperience in problem-solving and data analysis Ability to manage confidential information with a high degree of diplomacy Excellent organizational and time-management skillsAbility to work independently, manage multiple tasks and projects and meet deadlinesCritical thinking skills and initiative to consistently deliver quality work.Detail oriented and accurateExcellent analytical and problem-solving skillsStrong communication and organizational skillsProfessional attitude and customer centricCOMPENSATION : Commensurate with experience